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Company Ownership Letter

Company Ownership Letter Template for Austria

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Key Requirements PROMPT example:

Company Ownership Letter

"I need a Company Ownership Letter in both German and English for our Austrian GmbH to confirm the current shareholding structure (3 shareholders) for a bank account opening at Erste Bank, to be dated January 15, 2025."

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Document background
The Company Ownership Letter (Gesellschafterbestätigung) is a crucial document in Austrian business practice, typically required when a formal confirmation of a company's ownership structure is needed. This document is commonly requested by banks during account opening procedures, by business partners during due diligence processes, or by regulatory authorities for compliance purposes. It must comply with Austrian corporate law requirements, particularly the UGB (Commercial Code) and GmbHG (Limited Liability Companies Act). The letter includes essential information such as shareholder details, shareholding percentages, and may also cover beneficial ownership information when required by regulations. It serves as an official declaration of ownership structure and is often accompanied by supporting documentation from the Austrian Commercial Register (Firmenbuch) or other official sources.
Suggested Sections

1. Letter Header: Official company letterhead including company name, registration number, and registered address

2. Date and Reference: Current date and any relevant reference numbers

3. Recipient Details: Name and address of the receiving party or institution

4. Subject Line: Clear indication that this is a Company Ownership Confirmation (Gesellschafterbestätigung)

5. Company Information: Legal name, form, registration number, and registered address of the company

6. Ownership Structure: Detailed list of all shareholders/owners with their respective shareholdings and percentages

7. Declaration of Accuracy: Formal statement confirming the accuracy of the information as of the date of the letter

8. Authorized Signature: Signature block with name and position of authorized signatory

Optional Sections

1. Beneficial Ownership: Additional details about beneficial owners when required for regulatory compliance or banking purposes

2. Historical Ownership: Information about recent changes in ownership structure, if relevant to the recipient's needs

3. Purpose Statement: Specific statement about the purpose for which the letter is being issued (e.g., bank account opening, regulatory filing)

4. Additional Confirmations: Specific confirmations requested by the recipient (e.g., confirmation of no bearer shares, voting rights details)

Suggested Schedules

1. Commercial Register Extract: Recent extract from the Austrian Commercial Register (Firmenbuchauszug) confirming company details

2. Shareholders' List: Official shareholders' list (Gesellschafterliste) if the company is a GmbH

3. Articles of Association: Copy of current Articles of Association (Gesellschaftsvertrag) if relevant to ownership structure

4. Ownership Chain Diagram: Visual representation of the ownership structure for complex corporate structures

5. Beneficial Ownership Register Extract: Extract from the Beneficial Ownership Register (Wirtschaftliche Eigentümer Register) if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Company (Gesellschaft)
Articles of Association (Gesellschaftsvertrag)
Commercial Register (Firmenbuch)
Managing Director (Geschäftsführer)
Shareholders (Gesellschafter)
Share Capital (Stammkapital)
Business Shares (Geschäftsanteile)
Beneficial Owner (Wirtschaftlicher Eigentümer)
Share Transfer (Anteilsübertragung)
Commercial Register Number (Firmenbuchnummer)
Registered Office (Sitz der Gesellschaft)
Voting Rights (Stimmrechte)
Nominal Value (Nennwert)
Share Certificate (Anteilsschein)
General Meeting (Generalversammlung)
Relevant Industries

Banking and Financial Services

Legal Services

Corporate Services

Real Estate

Manufacturing

Technology

Retail

Healthcare

Energy

Transportation and Logistics

Professional Services

Construction

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Governance

Finance

Risk Management

Corporate Secretariat

Regulatory Affairs

Executive Management

Business Development

Relevant Roles

Managing Director

Legal Counsel

Compliance Officer

Corporate Secretary

Chief Financial Officer

Banking Relationship Manager

Corporate Governance Officer

Risk Manager

Business Development Manager

Company Director

Senior Legal Associate

Regulatory Affairs Manager

Industries
Unternehmensgesetzbuch (UGB): Austrian Commercial Code - Provides the fundamental legal framework for business enterprises and commercial transactions in Austria
GmbH-Gesetz (GmbHG): Limited Liability Companies Act - Specific regulations regarding GmbH (limited liability company) structure, ownership, and management
Firmenbuchgesetz (FBG): Commercial Register Act - Governs the registration and documentation requirements for companies in the Austrian Commercial Register
Wirtschaftliche Eigentümer Registergesetz (WiEReG): Beneficial Ownership Register Act - Regulations regarding the transparency and documentation of beneficial ownership of companies
EU Directive 2015/849: EU Anti-Money Laundering Directive - Provides framework for preventing the use of financial systems for money laundering or terrorist financing
Finanzmarkt-Geldwäschegesetz (FM-GwG): Financial Markets Anti-Money Laundering Act - Austrian implementation of EU AML directives, including ownership verification requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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