Define: Accommodations fee
An accommodation fee is the amount charged for lodging, such as a hotel room or other short-term stay. In a contract it is usually the agreed room rate after any discounts, and it is subject to the booking terms, which may add taxes, service charges or cancellation conditions.
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Relevant Circumstances
- When a premise is rented for a specific period.
- Establishment of terms regarding rent or lease fees.
- Instances when a discount is given for large bookings.
Relevant Sectors
What is an accommodation fee?
An accommodation fee is the amount a guest or client agrees to pay for lodging, most commonly a hotel or other short-term room. It is the price of the stay itself, usually quoted per night or for a defined period, and it forms the core charge in a booking or hospitality agreement.
What the fee usually covers
The fee typically reflects the room rate after any agreed discounts or negotiated rates. Depending on the agreement it may be quoted before or after additional charges such as local taxes, service or resort charges, and extras like breakfast or parking. Contracts often state clearly whether these are included in the accommodation fee or billed separately.
How it appears in a contract
In hospitality, event, corporate travel and some lease or licence arrangements, the accommodation fee is set out alongside the terms that govern it: the dates or duration of the stay, the payment schedule, and any cancellation, no-show or refund conditions. Because those terms can change what is actually payable, the fee is described as being subject to the terms of the agreement.