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Complaint Resolution Policy
"Need a Complaint Resolution Policy for our new Singapore-based fintech startup that complies with MAS guidelines and includes specific procedures for handling digital payment disputes, to be implemented by March 2025."
1. Purpose and Scope: Defines the objective of the policy and its application scope
2. Definitions: Key terms used throughout the policy
3. Complaint Lodgment Process: Steps for submitting complaints and required information
4. Response Timeframes: Standard response times for different types of complaints
5. Investigation Process: Steps taken to investigate complaints
6. Resolution Process: Methods and approaches for resolving complaints
7. Appeals Process: Procedures for appealing decisions
1. Industry-Specific Procedures: Additional procedures based on industry requirements - used when operating in regulated industries
2. External Dispute Resolution: References to external dispute resolution bodies - used when external resolution options are available
3. Special Circumstances: Handling of unusual or complex complaints - used for organizations handling diverse complaint types
1. Complaint Form Template: Standard form for lodging complaints
2. Response Time Matrix: Detailed breakdown of response times by complaint type
3. Escalation Matrix: Contact details and hierarchy for complaint escalation
4. External Resources: List of relevant external dispute resolution bodies and contacts
Authors
Complainant
Resolution
Appeal
Business Day
Response Time
Escalation
Service Level Agreement
Critical Complaint
Non-Critical Complaint
External Dispute Resolution
Mediation
Personal Data
Investigation
Root Cause
Corrective Action
Preventive Action
Authorized Representative
Service Recovery
Complaint Register
Resolution Officer
Complaint Management System
Good Faith
Malicious Complaint
Confidential Information
Complaint Category
Resolution Time
Customer Satisfaction
First Point of Contact
Dispute
Complaint Submission
Acknowledgment
Initial Assessment
Investigation Process
Resolution Process
Response Times
Escalation Procedures
Appeals Process
Documentation Requirements
Confidentiality
Data Protection
Service Standards
Staff Responsibilities
External Resolution
Record Keeping
Reporting Requirements
Quality Assurance
Training Requirements
Communication Standards
Special Circumstances
Vulnerable Customers
Review and Updates
Compliance
Root Cause Analysis
Corrective Actions
Customer Rights
Service Recovery
Monitoring and Evaluation
Continuous Improvement
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