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Commercial Invoice Tax Invoice

Commercial Invoice Tax Invoice Template for Saudi Arabia

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Key Requirements PROMPT example:

Commercial Invoice Tax Invoice

"I need a Commercial Invoice Tax Invoice for my IT services company in Saudi Arabia, compliant with ZATCA requirements, to bill a government entity for software implementation services worth 500,000 SAR to be delivered by March 2025."

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Document background
The Commercial Invoice Tax Invoice is a fundamental business document required for all taxable transactions in Saudi Arabia. It serves as both a commercial record of sale and an official tax document that complies with ZATCA requirements. This document must be issued for all business-to-business (B2B) and business-to-consumer (B2C) transactions where VAT applies, incorporating specific elements such as QR codes, unique invoice numbers, and detailed tax calculations as mandated by Saudi law. The document must conform to e-invoicing regulations implemented from December 2021, requiring electronic generation and transmission in a specified format. It forms a crucial part of business record-keeping, tax compliance, and audit trails, with mandatory retention periods as specified by Saudi commercial and tax laws.
Suggested Sections

1. Invoice Header Information: Contains basic invoice identifiers including unique invoice number, invoice date, issue time, and invoice type (Tax Invoice)

2. Seller Information: Complete details of the seller including legal name, Commercial Registration number, VAT registration number, address, and contact information

3. Buyer Information: Complete details of the buyer including legal name, Commercial Registration number (if applicable), VAT registration number (if registered), address, and contact information

4. Supply Details: Description of goods/services, quantity, unit price, and total amount excluding VAT

5. Tax Details: VAT rate, VAT amount per line item, total VAT amount, and any other applicable taxes

6. Payment Information: Total amount including VAT, payment terms, and payment due date

7. QR Code: ZATCA-compliant QR code containing required invoice data for verification

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract

2. Delivery Information: Add when goods are being delivered to a different address or specific delivery instructions are needed

3. Special Discounts: Include when any discounts are applied, showing calculation and reason

4. Foreign Currency Details: Required when invoice amounts are in foreign currency, showing exchange rate and SAR equivalent

5. Tax Exemption Details: Include when any tax exemptions apply, citing relevant legal provisions

6. Special Instructions: Add when specific handling, storage, or other special requirements apply

Suggested Schedules

1. Detailed Item List: Detailed breakdown of items when the main invoice contains summary information only

2. Supporting Calculations: Detailed calculations for complex pricing structures or special discount schemes

3. Delivery Documentation: Copies of delivery notes or proof of delivery when required

4. Product Specifications: Technical specifications or product details when relevant to the transaction

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Tax Invoice
Value Added Tax (VAT)
ZATCA
Seller
Buyer
Taxable Supply
Supply Date
Issue Date
Due Date
Invoice Number
Unit Price
Taxable Amount
VAT Rate
VAT Amount
Total Amount
QR Code
Commercial Registration Number
VAT Registration Number
Payment Terms
Place of Supply
Delivery Terms
Exchange Rate
Tax Period
E-Invoice
Simplified Tax Invoice
Credit Note
Debit Note
Purchase Order
Delivery Note
Exempt Supply
Zero-Rated Supply
Standard-Rated Supply
Business Address
Bank Account Details
Authorized Signatory
Relevant Industries

Retail

Wholesale Trade

Manufacturing

Professional Services

Construction

Information Technology

Healthcare

Education

Transportation and Logistics

Real Estate

Food and Beverage

Energy

Telecommunications

Financial Services

Hospitality

Relevant Teams

Finance

Accounting

Tax

Accounts Receivable

Accounts Payable

Treasury

Sales Administration

Procurement

Financial Control

Revenue

Billing

Credit Control

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Accounts Payable Specialist

Tax Compliance Officer

Financial Controller

Accountant

Billing Coordinator

Treasury Manager

Credit Controller

VAT Specialist

Finance Director

Sales Administrator

Procurement Officer

Financial Analyst

Business Operations Manager

Industries
Value Added Tax Law: Royal Decree No. (M/113) dated 2/11/1438H - Establishes the framework for VAT implementation in Saudi Arabia, including requirements for tax invoices, VAT rates, and compliance obligations
Value Added Tax Implementing Regulations: Details specific requirements for tax invoices including mandatory fields, VAT calculation methods, and invoice format requirements
E-Invoicing Regulation (Fatoorah): ZATCA regulation requiring electronic invoicing implementation from December 4, 2021, specifying technical requirements and standards for e-invoices
E-Invoicing Implementation Rules: Detailed technical specifications and implementation guidelines for the e-invoicing system, including XML formats and QR code requirements
Commercial Documents Law: Royal Decree No. M/43 of 1440H (2019) - Regulates commercial documentation requirements including invoices, record-keeping, and authentication
Anti-Money Laundering Law: Royal Decree No. M/20 of 1439H - Requirements for financial documentation and transaction records to prevent money laundering
Commercial Books Retention Requirements: Article 7 of the Income Tax Law requiring retention of commercial documents including invoices for 10 years
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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