An Affidavit of Loss Documents is a crucial legal instrument in Qatar's document management and recovery process. This sworn statement is required when individuals or organizations need to formally declare the loss of important documents such as commercial licenses, educational certificates, contracts, or official papers. The affidavit must comply with Qatar's legal framework, particularly Law No. 16 of 2021 (Documentation Law) and related civil procedures. It serves multiple purposes: officially documenting the loss, protecting the declarant from potential misuse of lost documents, and initiating the process for obtaining replacements. The document typically includes detailed information about the lost items, circumstances of loss, and mandatory declarations required by Qatar authorities. An Affidavit of Loss Documents must be properly notarized and may require translation to Arabic if originally prepared in another language.

1. Title and Jurisdiction: Specifies that this is an Affidavit of Loss Documents and indicates Qatar as the jurisdiction

2. Declarant Information: Full legal name, nationality, Qatar ID/passport number, address, and contact details of the person making the declaration

3. Document Details: Specific details of the lost document(s) including type, reference numbers, issuing authority, and date of issuance

4. Circumstances of Loss: Detailed explanation of when, where, and how the document(s) were lost or misplaced

5. Due Diligence Statement: Description of efforts made to locate the lost document(s) and confirmation that they have not been found

6. Purpose Declaration: Statement explaining the purpose for which the affidavit is being made (e.g., obtaining replacement documents)

7. Non-Transfer Declaration: Statement confirming the documents were not sold, transferred, or willfully destroyed

8. Undertaking: Promise to return or destroy the affidavit if original documents are found

9. Verification: Formal declaration of truth and accuracy of the statements made

10. Execution: Space for signature, date, and notary authentication