The Pre-Termination Letter is a critical document in Pakistani employment practice that serves as a formal warning mechanism before proceeding with employment termination. It is typically issued when an employee has demonstrated persistent performance issues, serious misconduct, or significant policy violations that could warrant termination. The document must align with Pakistani labor laws, including the Industrial and Commercial Employment Standing Orders Ordinance 1968 and provincial regulations. It should be used when previous informal warnings have not resulted in the desired improvement, or when the severity of an issue requires formal documentation. The letter typically includes specific examples of concerns, references to relevant policies or regulations, clear expectations for improvement, and a defined timeline for compliance. This document helps protect both employer and employee rights by ensuring due process and providing a clear record of communication before any final termination decision.

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with their full name, designation, and employee ID

2. Subject Line: Clear indication that this is a Pre-Termination Notice/Warning

3. Opening Statement: Professional opening that states the purpose of the letter and references any previous discussions or warnings

4. Details of Issues: Specific instances, dates, and nature of performance issues, misconduct, or other grounds for potential termination

5. Reference to Policies: Citation of relevant company policies, employment contract terms, or regulations that have been breached

6. Improvement Requirements: Clear outline of expected improvements or corrections required from the employee

7. Timeline: Specific timeframe given for improvement or response

8. Consequences: Clear statement of potential consequences if issues are not addressed, including possible termination

9. Closing: Professional closing with information about next steps and contact person for discussions