A Manual Invoice is a fundamental business document used in Pakistani commercial transactions to request payment for goods or services provided. This document type is essential for businesses operating in Pakistan and must comply with local tax regulations, particularly the Sales Tax Act 1990 and Income Tax Ordinance 2001. It serves multiple purposes: documenting the transaction details, establishing payment obligations, meeting tax reporting requirements, and maintaining business records. The manual invoice includes crucial information such as tax registration numbers, detailed item descriptions, applicable tax calculations, and payment terms. It's particularly relevant when electronic invoicing systems are not in use or when hard copy documentation is specifically required by the parties involved or regulatory authorities.
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1. Invoice Header: Company name, logo, address, contact details, and registration numbers (NTN/STRN)
2. Invoice Details: Invoice number, date, due date, and reference numbers
3. Client Information: Customer name, address, contact details, and their tax registration numbers if applicable
4. Item Details: Description of goods/services, quantity, unit price, and total amount for each item
5. Calculation Summary: Subtotal, applicable taxes, discounts, and final amount
6. Payment Information: Payment terms, accepted payment methods, and bank account details
7. Authorization: Signature space, name and designation of authorized person
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Shipping Details: Add for invoices involving physical goods delivery, including shipping address and delivery terms
3. Tax Exemption Details: Include when the customer has special tax status or exemptions
4. Project Details: Add for project-based billing with specific project codes or milestone references
5. Special Instructions: Include any special handling, packaging, or service delivery instructions
6. Discount Terms: Add when offering early payment discounts or special pricing arrangements
1. Item Details Schedule: Detailed breakdown of items when the list is too long for the main invoice
2. Rate Card: Applicable when multiple service rates or product prices need to be referenced
3. Tax Calculation Sheet: Detailed breakdown of various tax components when complex tax calculations are involved
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Information Technology
Healthcare
Education
Logistics
Wholesale Trade
Consulting
Real Estate
Agriculture
Engineering Services
Automotive
Hospitality
Relevant Teams
Finance
Accounts Receivable
Accounting
Administration
Sales
Operations
Tax
Compliance
Credit Control
Treasury
Relevant Roles
Accounts Receivable Manager
Finance Manager
Accountant
Billing Coordinator
Tax Specialist
Financial Controller
Business Owner
Operations Manager
Sales Manager
Administrative Assistant
Bookkeeper
Credit Controller
Company Secretary
Finance Director
Compliance Officer
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