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1. Date and Address Block: Current date and formal address block including landlord's name and address
2. Subject Line: Clear indication that this is a notice of intent to vacate
3. Property Identification: Complete address and any specific identifiers of the rental property
4. Notice Statement: Clear statement of intention to vacate the premises with specific move-out date
5. Lease Reference: Reference to the existing lease agreement including its date and any relevant terms
6. Contact Information: Current and future contact details of the tenant
7. Property Inspection Request: Request for final inspection and return of security deposit
8. Signature Block: Tenant's signature, name, and date of signing
1. Reason for Vacation: Include when required by lease terms or when maintaining good relations with landlord is important
2. Utility Transfer Notice: Include when utilities are in tenant's name and arrangements need to be made for transfer or disconnection
3. Forwarding Address: Include when security deposit needs to be mailed or future correspondence is expected
4. Maintenance Issues: Include when there are existing maintenance issues that need to be documented before moving out
5. Access Arrangements: Include when specific arrangements need to be made for property showings or move-out inspection
1. Copy of Original Lease: Attachment of the original lease agreement for reference
2. Property Condition Photos: Current dated photographs of the property condition (optional but recommended)
3. Utility Account Information: List of utility account numbers and contact information for transfer/disconnection
4. Move-out Checklist: Detailed checklist of tenant responsibilities and cleaning requirements as per lease terms
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