Release Letter From Collection Agency Template for Philippines

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Key Requirements PROMPT example:

Release Letter From Collection Agency

"I need a Release Letter From Collection Agency for a fully paid credit card debt of PHP 250,000, settled on January 15, 2025, where the collection agency needs to confirm they'll update credit reporting agencies within 30 days."

Document background
The Release Letter From Collection Agency is a vital document in the Philippine debt collection landscape, used when a debt has been settled either in full or through an agreed settlement arrangement. This document is essential for providing debtors with formal confirmation that their obligations have been satisfied and that no further collection attempts will be made. The letter must comply with various Philippine regulations, including the Lending Company Regulation Act, Data Privacy Act, and Consumer Protection laws. It serves multiple purposes: legally documenting the end of collection efforts, providing proof for credit repair, and protecting both the collection agency and debtor from future claims. The document is typically issued after successful payment processing and includes specific details about the debt, settlement terms, and credit reporting commitments.
Suggested Sections

1. Letter Header: Collection agency's letterhead, date, reference number, and formal addressing to the debtor

2. Account Information: Details of the debt account including original creditor, account number, and original debt amount

3. Settlement Confirmation: Confirmation of the amount paid and date of settlement

4. Release Statement: Clear statement releasing the debtor from further collection efforts and confirming the debt is settled

5. Credit Reporting Statement: Confirmation that the collection agency will update credit reporting agencies about the settlement

6. Authority Statement: Confirmation of the agency's authority to issue the release

7. Signature Block: Authorized signatory details, signature, and official stamp

Optional Sections

1. Partial Settlement Terms: Used when the release is based on an agreed partial settlement, specifying the settled amount versus original debt

2. Multiple Account Release: Used when the release covers multiple accounts or debts

3. Conditional Release Terms: Used when the release is subject to specific conditions such as clearing of payment

4. Third Party Authorization: Used when the release is being sent to an authorized representative of the debtor

5. Future Claims Waiver: Used in cases where additional assurance against future claims is required

Suggested Schedules

1. Payment Confirmation: Copy of payment receipt or settlement transaction proof

2. Original Debt Documentation: Summary of original debt details and collection assignment

3. Settlement Agreement Reference: If applicable, reference to the settlement agreement that preceded the release

4. Authorization Documentation: Copies of relevant authorization letters if the release involves third parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Banking

Credit and Collections

Retail

Healthcare

Telecommunications

Utilities

Insurance

Education

Professional Services

Relevant Teams

Collections

Legal

Finance

Accounts Receivable

Risk Management

Compliance

Customer Service

Credit Operations

Documentation

Account Management

Relevant Roles

Collections Manager

Credit Manager

Financial Controller

Accounts Receivable Manager

Legal Compliance Officer

Credit Analysis Manager

Debt Recovery Specialist

Consumer Relations Manager

Risk Manager

Collections Administrator

Credit Operations Director

Legal Counsel

Financial Services Manager

Customer Service Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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