Debt Collection Payment Plan Letter Template for Philippines

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Key Requirements PROMPT example:

Debt Collection Payment Plan Letter

"I need a Debt Collection Payment Plan Letter for collecting PHP 500,000 from a retail business client, with monthly installments starting March 2025, including an acceleration clause if two payments are missed and a 5% late payment fee."

Document background
The Debt Collection Payment Plan Letter is a crucial document used in the Philippines when a debtor and creditor agree to establish a formal arrangement for settling outstanding debt through structured payments. This document becomes necessary when a debtor cannot pay the full amount immediately but demonstrates willingness to settle the debt through regular installments. The letter must comply with Philippine legislation, including the Civil Code, Truth in Lending Act, and Consumer Act, while providing clear terms for both parties. It typically includes detailed payment schedules, consequences of default, and acknowledgment of the debt, serving as a legally binding document that can be used in future legal proceedings if necessary. The document helps prevent misunderstandings and provides a clear path to debt resolution while protecting both parties' rights under Philippine law.
Suggested Sections

1. Creditor Information: Complete details of the creditor including name, address, and contact information

2. Debtor Information: Complete details of the debtor including name, address, and contact information

3. Debt Details: Clear statement of the original debt amount, current balance, interest accrued, and any fees or charges

4. Payment Plan Terms: Specific details of the proposed payment arrangement including payment amounts, frequency, and duration

5. Payment Methods: Acceptable methods of payment and detailed instructions for making payments

6. Due Dates: Clear specification of payment due dates and consequences of late or missed payments

7. Acknowledgment of Debt: Statement confirming the debtor's acknowledgment of the debt and agreement to the payment plan

8. Signature Block: Space for both parties to sign and date the letter

Optional Sections

1. Default Provisions: Details what constitutes default and consequences - include when there's a history of missed payments

2. Interest Rate Terms: Include when interest will continue to accrue during the payment plan period

3. Settlement Discount: Include when offering a discount for early or lump sum payment

4. Collateral Details: Include when the debt is secured by specific assets

5. Co-signer Information: Include when there is a co-signer or guarantor for the debt

6. Acceleration Clause: Include when the creditor wants the right to demand full payment upon default

Suggested Schedules

1. Payment Schedule: Detailed breakdown of payment dates and amounts for the entire repayment period

2. Debt Calculation Sheet: Detailed breakdown of how the current debt amount was calculated, including principal, interest, and fees

3. Supporting Documents: Copies of original loan agreement, invoices, or other relevant documentation

4. Authorization Forms: Any required payment authorization forms or direct debit arrangements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Healthcare

Retail

Real Estate

Education

Telecommunications

Utilities

Professional Services

Manufacturing

Construction

Relevant Teams

Legal

Finance

Credit Control

Collections

Accounts Receivable

Risk Management

Compliance

Customer Service

Treasury

Operations

Relevant Roles

Credit Manager

Collections Officer

Financial Controller

Accounts Receivable Manager

Legal Counsel

Debt Recovery Specialist

Credit Risk Officer

Finance Director

Compliance Officer

Customer Service Manager

Treasury Manager

Credit Analyst

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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