Private Sale Receipt Template for Philippines

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Key Requirements PROMPT example:

Private Sale Receipt

"I need a Private Sale Receipt for selling my used Toyota Camry 2020 to a private buyer on January 15, 2025, with a 30-day warranty period and payment in two installments."

Document background
A Private Sale Receipt is a fundamental document used in Philippine commerce to document the transfer of ownership in private sales transactions. This document type is essential when individuals or businesses conduct direct sales without going through traditional retail channels. It serves multiple purposes: providing proof of purchase, protecting both buyer and seller's interests, and meeting tax documentation requirements under Philippine law. The receipt should comply with the Civil Code of the Philippines and the Consumer Act, particularly regarding documentation requirements and consumer protection. It's commonly used for various transactions, from simple personal property sales to more complex business-to-business transfers, and can be crucial for tax reporting and audit purposes.
Suggested Sections

1. Receipt Number and Date: Unique identifier for the receipt and date of transaction

2. Seller Information: Complete name and address of the seller, including any business registration details if applicable

3. Buyer Information: Complete name and address of the buyer

4. Item Description: Detailed description of the item(s) sold, including quantity, condition, and identifying features (e.g., serial numbers if applicable)

5. Price and Payment Details: Total amount paid, method of payment, and confirmation of payment received

6. Declaration of Transfer: Statement confirming the transfer of ownership from seller to buyer

7. Signatures: Space for signatures of both buyer and seller with printed names

Optional Sections

1. Warranty Statement: Include when the seller provides specific warranties for the item sold

2. As-Is Condition Declaration: Include when items are sold without warranties in their current condition

3. VAT Information: Include when the transaction is subject to Value Added Tax

4. Witness Details: Include when the transaction value is significant or when additional verification is desired

5. Payment Terms: Include when payment is to be made in installments or when there are specific payment conditions

6. Delivery Details: Include when the item is to be delivered separately from the time of sale

Suggested Schedules

1. Item Inventory List: Detailed list of multiple items if more than one item is being sold

2. Photographic Evidence: Photos of the item(s) at time of sale, particularly for valuable items or items sold as-is

3. Maintenance Records: For sales of vehicles, equipment, or items with maintenance history

4. Proof of Ownership: Copies of original purchase receipts or documentation proving seller's ownership

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Retail

Automotive

Real Estate

Electronics

Furniture

Manufacturing

Agriculture

Construction

General Commerce

Professional Services

Small Business

Relevant Teams

Sales

Finance

Accounting

Legal

Operations

Administration

Compliance

Procurement

Documentation

Retail Operations

Relevant Roles

Sales Manager

Accounting Manager

Finance Officer

Business Owner

Administrative Assistant

Compliance Officer

Tax Specialist

Operations Manager

Procurement Officer

Small Business Owner

Store Manager

Retail Manager

Documentation Specialist

Legal Assistant

Business Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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