A Letter of Censure is a crucial disciplinary tool used in Philippine workplaces when formal documentation of employee misconduct or policy violations is required. This document serves as an intermediate step in progressive discipline, typically issued after verbal warnings but before more severe actions like suspension or termination. The letter must comply with Philippine labor laws, including the Labor Code and Civil Service rules for government employees, ensuring due process and fair treatment. It should clearly document the specific incident or behavior, reference relevant policies, outline expected improvements, and detail potential consequences. The Letter of Censure becomes part of the employee's permanent record and may be referenced in future disciplinary actions or legal proceedings, making it essential to draft it with precise language and proper legal considerations.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Letterhead: Official company/organization letterhead with complete contact information
2. Date: Current date when the letter is issued
3. Employee Information: Complete name, position, and department of the employee receiving the censure
4. Subject Line: Clear indication that this is a Letter of Censure
5. Incident Description: Detailed description of the specific misconduct or violation, including dates, times, and locations
6. Policy Reference: Citation of specific company policies, rules, or regulations that were violated
7. Impact Statement: Description of how the misconduct affects the organization, colleagues, or work environment
8. Required Corrective Action: Clear statement of expected behavior changes or improvements
9. Consequences: Statement of immediate consequences and potential future disciplinary actions if behavior continues
10. Signature Block: Space for authorized signatory (supervisor/HR manager) with title
11. Acknowledgment: Space for employee signature and date to confirm receipt
1. Previous Warnings: Reference to any previous verbal or written warnings, used when this is not the first incident
2. Performance Improvement Plan Reference: Reference to or inclusion of a formal improvement plan, used when specific measurable improvements are required
3. Appeal Rights: Information about the employee's right to appeal the censure, included when required by company policy or applicable laws
4. Union Representative Notice: Reference to union notification or representation rights, included when the employee is covered by a collective bargaining agreement
5. Rehabilitation Options: Information about available support services or counseling, included when appropriate to the situation
1. Evidence Documentation: Copies of relevant evidence supporting the censure (e.g., incident reports, witness statements, performance records)
2. Policy Excerpts: Relevant sections of company policies or regulations that were violated
3. Meeting Minutes: Documentation of any disciplinary meetings or discussions related to the incident
4. Previous Warning Records: Copies of any previous warning letters or disciplinary actions referenced in the letter
Find the exact document you need
Employee Letter Of Concern
A formal warning document addressing employee conduct or performance issues, compliant with Philippine labor laws and DOLE regulations.
Download
Formal Letter Of Warning To Employee
A formal written warning document compliant with Philippine labor laws, serving as official notification to employees regarding misconduct or performance issues.
Download
Employee Letter Of Concern For Poor Performance
A formal notice under Philippine labor law documenting employee performance concerns, setting improvement targets, and outlining consequences while maintaining compliance with local employment regulations.
Download
Letter Of Censure
A formal written reprimand issued to employees in the Philippines for misconduct or policy violations, serving as an official disciplinary record under Philippine labor law.
Download
Letter Of Final Warning To Employee
A formal disciplinary document used in Philippine employment law that serves as the final written warning before potential termination, documenting serious workplace issues and improvement requirements.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)