The Letter of Censure is a crucial disciplinary tool within the Saudi Arabian employment framework, designed to formally address and document employee misconduct, performance issues, or policy violations. This document is typically issued when verbal warnings have proven ineffective or when the severity of the infraction warrants immediate written documentation. The Letter of Censure must comply with Saudi Labor Law requirements, including proper documentation in Arabic, specific reference to violated policies or regulations, and clear articulation of consequences. It serves multiple purposes: documenting the incident, warning the employee, establishing a formal record for potential future actions, and protecting the employer's legal interests. The document is particularly important in Saudi Arabia's labor dispute resolution system, as it can serve as evidence in cases brought before the MHRSD or labor courts.
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1. Header Information: Company letterhead, date, reference number, and formal addressing of the employee with full name and employee ID
2. Subject Line: Clear indication that this is a Letter of Censure (both in Arabic and English)
3. Incident Details: Specific details of the violation or misconduct, including dates, times, and relevant circumstances
4. Policy Reference: Citation of specific company policies, Saudi Labor Law articles, or regulations that were violated
5. Previous Warnings: Reference to any previous warnings or disciplinary actions, if applicable
6. Consequences: Clear statement of any immediate consequences or penalties being imposed
7. Corrective Actions: Required actions the employee must take to remedy the situation
8. Warning Statement: Statement about potential future consequences if behavior continues
9. Acknowledgment Space: Space for employee signature, date, and acknowledgment of receipt
1. Performance Improvement Plan Reference: Include when the censure is accompanied by a formal performance improvement plan
2. Appeal Rights: Information about the employee's right to appeal, when applicable under company policy
3. Witness Section: Space for witness signatures when delivery of the letter needs to be witnessed
4. Translation Note: Required when the letter is provided in multiple languages, stating which version is legally binding
1. Evidence Documentation: Copies of relevant evidence supporting the censure (incident reports, witness statements, etc.)
2. Policy Excerpts: Relevant excerpts from company policies or Saudi Labor Law being cited
3. Previous Warning Records: Copies of previous warning letters or disciplinary actions referenced in the main letter
4. Acknowledgment Form: Separate form for employee signature and acknowledgment, particularly important if employee refuses to sign the main letter
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