Employee Letter Of Concern For Poor Performance Template for Philippines

The Employee Letter of Concern for Poor Performance is a crucial document in the Philippine employment context, serving as an essential step in the performance management and progressive discipline process. It is typically issued when an employee's performance falls significantly below expected standards and after verbal counseling has not yielded sufficient improvement. This document must comply with Philippine Labor Code requirements, particularly regarding due process and fair treatment in employment. It serves multiple purposes: documenting performance issues, providing clear improvement guidelines, protecting the company legally, and giving employees a fair opportunity to address concerns before more severe actions are considered. The letter should be used when there are specific, documentable performance issues that need to be formally addressed, but before considering more serious disciplinary actions like suspension or termination.

1. Letter Header: Company letterhead, date, recipient's name and position, subject line clearly stating 'Letter of Concern - Performance'

2. Opening Statement: Professional opening that identifies the purpose of the letter and references any previous verbal discussions about performance issues

3. Performance Issues: Specific, detailed description of performance deficiencies with concrete examples and dates

4. Expected Standards: Clear outline of the company's performance standards and expectations for the role

5. Impact Statement: Explanation of how the poor performance affects the team, department, or company operations

6. Improvement Plan: Specific, measurable performance targets and timeline for improvement

7. Support and Resources: Description of support, training, or resources that will be provided to help improve performance

8. Consequences: Clear statement of potential consequences if performance does not improve

9. Timeline and Review: Specific timeframe for improvement and date of next performance review

10. Closing: Professional closing with acknowledgment section and signatures