The Employee Letter of Concern for Poor Performance is a crucial document in the Philippine employment context, serving as an essential step in the performance management and progressive discipline process. It is typically issued when an employee's performance falls significantly below expected standards and after verbal counseling has not yielded sufficient improvement. This document must comply with Philippine Labor Code requirements, particularly regarding due process and fair treatment in employment. It serves multiple purposes: documenting performance issues, providing clear improvement guidelines, protecting the company legally, and giving employees a fair opportunity to address concerns before more severe actions are considered. The letter should be used when there are specific, documentable performance issues that need to be formally addressed, but before considering more serious disciplinary actions like suspension or termination.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Letter Header: Company letterhead, date, recipient's name and position, subject line clearly stating 'Letter of Concern - Performance'
2. Opening Statement: Professional opening that identifies the purpose of the letter and references any previous verbal discussions about performance issues
3. Performance Issues: Specific, detailed description of performance deficiencies with concrete examples and dates
4. Expected Standards: Clear outline of the company's performance standards and expectations for the role
5. Impact Statement: Explanation of how the poor performance affects the team, department, or company operations
6. Improvement Plan: Specific, measurable performance targets and timeline for improvement
7. Support and Resources: Description of support, training, or resources that will be provided to help improve performance
8. Consequences: Clear statement of potential consequences if performance does not improve
9. Timeline and Review: Specific timeframe for improvement and date of next performance review
10. Closing: Professional closing with acknowledgment section and signatures
1. Previous Warnings: Reference to previous verbal or written warnings, if any exist
2. Employee Response Section: Space for employee to provide written comments or explanation, particularly useful in more formal situations
3. HR Policy References: Specific references to company HR policies or procedures, when needed for additional context
4. Medical Accommodation: Section addressing any medical conditions or accommodations if the employee has disclosed health-related factors affecting performance
5. Union Representative Notice: Required if the employee is covered by a collective bargaining agreement
1. Performance Improvement Plan (PIP): Detailed plan with specific metrics, milestones, and timeline for improvement
2. Performance Metrics Report: Documentation of specific instances of poor performance with dates and details
3. Job Description: Current job description highlighting key responsibilities and performance expectations
4. Training Schedule: If applicable, schedule of additional training or support sessions to be provided
Find the exact document you need
Employee Letter Of Concern
A formal warning document addressing employee conduct or performance issues, compliant with Philippine labor laws and DOLE regulations.
Download
Formal Letter Of Warning To Employee
A formal written warning document compliant with Philippine labor laws, serving as official notification to employees regarding misconduct or performance issues.
Download
Employee Letter Of Concern For Poor Performance
A formal notice under Philippine labor law documenting employee performance concerns, setting improvement targets, and outlining consequences while maintaining compliance with local employment regulations.
Download
Letter Of Censure
A formal written reprimand issued to employees in the Philippines for misconduct or policy violations, serving as an official disciplinary record under Philippine labor law.
Download
Letter Of Final Warning To Employee
A formal disciplinary document used in Philippine employment law that serves as the final written warning before potential termination, documenting serious workplace issues and improvement requirements.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)