Key Holding Agreement Template for Philippines

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Key Requirements PROMPT example:

Key Holding Agreement

"I need a Key Holding Agreement for my commercial building in Manila, starting from January 2025, that includes provisions for 24/7 emergency response and electronic access card management for a 20-story office building with retail spaces on the ground floor."

Document background

A Key Holding Agreement is essential for businesses and property owners in the Philippines who require professional management of their property keys and access control. This document is typically used when engaging security companies or specialized key holding services to maintain custody of property keys, manage access requests, and respond to emergencies. The agreement must comply with Philippine regulations, particularly the Private Security Agency Law (RA 5487) and relevant provisions of the Civil Code. It outlines specific procedures for key storage, handling, and access, as well as emergency response protocols and liability arrangements. The document is particularly important for properties requiring high security standards or those with multiple access requirements, such as commercial buildings, residential complexes, or industrial facilities.

Suggested Sections

1. Parties: Identification of the key holder (service provider) and the property owner/client

2. Background: Context of the agreement and brief description of the key holding service requirement

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of key holding services to be provided

5. Service Provider Obligations: Key holder's responsibilities, including security protocols and response times

6. Client Obligations: Property owner's responsibilities, including information provision and access authorization

7. Security Protocols: Specific procedures for key storage, handling, and access

8. Emergency Response Procedures: Protocols for emergency situations and unauthorized access attempts

9. Liability and Insurance: Allocation of risks and insurance requirements

10. Fees and Payment Terms: Service charges, payment schedule, and late payment consequences

11. Term and Termination: Duration of agreement and termination provisions

12. Confidentiality: Protection of sensitive information and property details

13. General Provisions: Standard legal clauses including governing law, notices, and amendments

Optional Sections

1. Multiple Property Provisions: Additional terms for agreements covering multiple properties

2. Subcontracting: Terms governing the use of subcontractors for key holding services

3. Electronic Access Systems: Special provisions for electronic key cards or access control systems

4. Video Surveillance: Terms regarding CCTV monitoring and recording

5. Staff Training Requirements: Specific training requirements for key holding personnel

6. Force Majeure: Provisions for extraordinary circumstances affecting service delivery

Suggested Schedules

1. Schedule 1 - Property Details: List of properties covered and their specific access requirements

2. Schedule 2 - Authorized Personnel: List of individuals authorized to request key access

3. Schedule 3 - Fee Schedule: Detailed breakdown of all charges and fees

4. Schedule 4 - Response Time Requirements: Specific response times for different types of access requests

5. Schedule 5 - Security Procedures: Detailed security protocols and procedures

6. Appendix A - Key Receipt Form: Standard form for documenting key handover and return

7. Appendix B - Incident Report Template: Standard form for reporting security incidents or unauthorized access attempts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Security Services

Commercial Property Management

Residential Property Management

Industrial Property Management

Retail

Hospitality

Healthcare

Education

Banking and Financial Services

Manufacturing

Logistics and Warehousing

Relevant Teams

Facilities Management

Security Operations

Property Management

Building Operations

Risk Management

Compliance

Real Estate Operations

Asset Management

Building Services

Emergency Response

Relevant Roles

Facilities Manager

Security Manager

Property Manager

Building Operations Manager

Security Services Director

Risk Management Officer

Operations Manager

Building Superintendent

Security Coordinator

Compliance Officer

Real Estate Manager

Asset Manager

Building Services Manager

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Authors

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