The Job Transfer Letter To Employee is a crucial document in Philippine employment practice, used when an organization needs to formally document and communicate the movement of an employee to a different position, department, or location within the same company. This document is essential for compliance with Philippine labor laws, particularly the Labor Code and DOLE regulations, which require clear documentation of employment terms and changes. The letter serves multiple purposes: it officially notifies the employee of the transfer details, confirms the continuation or modification of employment terms, ensures compliance with legal requirements regarding non-diminution of benefits, and provides a record for both parties. It's typically used during organizational restructuring, career advancement, project reassignments, or operational requirements, and must be carefully drafted to maintain employee rights while meeting business needs.
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1. Company Letterhead and Date: Official company letterhead with complete contact information and date of issuance
2. Employee Information: Full name, current position, and department of the employee
3. Subject Line: Clear indication that this is a transfer letter
4. Opening Statement: Professional greeting and reference to prior discussions about the transfer
5. Transfer Details: New position, department, location, and effective date of transfer
6. Reporting Structure: New reporting relationships and supervisor information
7. Compensation and Benefits: Confirmation of salary, benefits, and any changes or continuity in terms
8. Transition Timeline: Key dates and milestones for the transfer process
9. Acknowledgment Request: Request for the employee to acknowledge and accept the transfer
10. Closing: Supportive closing statement, signature lines for authorized company representative
1. Relocation Support: Details of any relocation assistance, applicable for transfers requiring geographical relocation
2. International Transfer Terms: Specific terms for international transfers, including visa support, overseas benefits, and tax implications
3. Temporary Transfer Conditions: Duration and special conditions for temporary transfers or project-based assignments
4. Training Requirements: Any specific training or orientation programs required for the new role
5. Performance Expectations: Specific goals or expectations for the new role, if different from current position
6. Probationary Period: Terms of any probationary period in the new role, if applicable
1. Current vs. New Terms Summary: Detailed comparison of current and new employment terms
2. Job Description: Detailed description of the new role and responsibilities
3. Handover Timeline: Schedule of transition activities and handover of current responsibilities
4. Benefits Package Details: Comprehensive list of benefits and any location-specific additions or changes
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