The IT Company Invoice is a essential business document used in the Philippine market for billing technology-related services and products. This document type is specifically designed to comply with Philippine tax regulations, particularly the National Internal Revenue Code and BIR Revenue Regulations No. 16-2005, while addressing the unique aspects of IT service delivery. It must include mandatory elements such as the company's TIN, BIR registration details, ATP number, and proper VAT declarations. The invoice is crucial for IT companies operating in the Philippines as it serves multiple purposes: establishing a legal record of services rendered, enabling tax compliance, facilitating payment collection, and maintaining audit trails. It's particularly relevant for businesses engaged in software development, IT consulting, technical support, and other technology services, requiring careful documentation of service descriptions, rates, and applicable taxes.
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1. Invoice Header: Contains company logo, 'INVOICE' label, and BIR-required text 'This invoice is valid for 5 years from the date of ATP'
2. Company Information: Legal company name, TIN, address, contact details, and BIR registration details including ATP (Authority to Print) number
3. Client Information: Client's complete legal name, billing address, TIN (if applicable), and contact information
4. Invoice Details: Invoice number, date issued, due date, and reference numbers (e.g., PO number if applicable)
5. Service Description: Clear itemization of IT services provided, including quantity, unit price, and amount
6. Computation: Subtotal, VAT (12%), withholding tax calculations if applicable, and total amount due
7. Payment Information: Payment terms, acceptable payment methods, and bank account details
8. Official Declaration: BIR-required declarations including VAT registration status and invoice validity statement
1. Project Reference: Include when invoice relates to a specific project, containing project name, code, and milestone details
2. Time Sheet Summary: Add for time-based billing, showing breakdown of hours worked
3. Special Terms: Include when there are unique payment conditions or service delivery terms
4. Discount Section: Add when applying special discounts or promotional rates
5. Foreign Currency Conversion: Include when dealing with international clients, showing exchange rates and equivalent amounts
1. Schedule A - Detailed Service Breakdown: Itemized list of services with detailed descriptions, hours, rates, and subtotals
2. Schedule B - Time Sheet Details: Detailed timesheet showing dates, resources, activities, and hours (for time-based billing)
3. Appendix 1 - Terms and Conditions: Standard terms including payment terms, late payment penalties, and dispute resolution procedures
4. Appendix 2 - Service Level Details: Specific service levels achieved or maintained during the billing period, if relevant to billing
Relevant legal definitions
Services
Service Period
VAT
TIN
ATP Number
Due Date
Payment Terms
Late Payment Interest
Billable Hours
Rate Card
Project Deliverables
Support Services
Maintenance Services
Professional Services
Service Level Agreement
Output VAT
Withholding Tax
Purchase Order
Statement of Work
Time and Materials
Fixed Price Services
Acceptance Criteria
Business Day
Confidential Information
Intellectual Property Rights
Force Majeure
Currency
Exchange Rate
Official Receipt
BIR
Service Period
VAT
TIN
ATP Number
Due Date
Payment Terms
Late Payment Interest
Billable Hours
Rate Card
Project Deliverables
Support Services
Maintenance Services
Professional Services
Service Level Agreement
Output VAT
Withholding Tax
Purchase Order
Statement of Work
Time and Materials
Fixed Price Services
Acceptance Criteria
Business Day
Confidential Information
Intellectual Property Rights
Force Majeure
Currency
Exchange Rate
Official Receipt
BIR
Clauses
Service Description
Payment Terms
Tax Compliance
Service Rates
Billing Period
Late Payment
Currency
Bank Details
Invoice Validity
Service Delivery
Dispute Resolution
Price Adjustment
Discounts and Rebates
Payment Methods
VAT Declaration
Invoice Authentication
Cancellation Terms
Service Level Requirements
Time Recording
Expense Reimbursement
Payment Terms
Tax Compliance
Service Rates
Billing Period
Late Payment
Currency
Bank Details
Invoice Validity
Service Delivery
Dispute Resolution
Price Adjustment
Discounts and Rebates
Payment Methods
VAT Declaration
Invoice Authentication
Cancellation Terms
Service Level Requirements
Time Recording
Expense Reimbursement
Relevant Industries
Information Technology
Software Development
IT Consulting
Digital Services
Telecommunications
E-commerce
Business Process Outsourcing
Financial Services
Healthcare Technology
Educational Technology
Manufacturing Technology
Retail Technology
Relevant Teams
Finance
Accounting
Accounts Receivable
Billing
Operations
Sales
Administration
Compliance
IT Services
Project Management
Client Services
Tax
Legal
Relevant Roles
Finance Manager
Accounting Manager
Accounts Receivable Specialist
Billing Coordinator
Financial Controller
IT Project Manager
Service Delivery Manager
Chief Financial Officer
Accounts Manager
Business Development Manager
Sales Manager
IT Services Director
Operations Manager
Compliance Officer
Tax Specialist
Administrative Officer
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