The Final Bill Submission Letter is a crucial document in the Philippine business environment, marking the completion of a project or service contract and initiating the final payment process. It is typically used when all contractual obligations have been fulfilled and the contractor or service provider is ready to claim the final payment. This document must comply with Philippine laws, including the Civil Code, National Internal Revenue Code, and relevant BIR regulations. The letter serves multiple purposes: it formally declares work completion, summarizes all financial transactions related to the project, requests the release of any retention money if applicable, and provides necessary supporting documentation for payment processing. The Final Bill Submission Letter is particularly important as it often triggers the project closure process and helps ensure proper documentation for both accounting and tax purposes.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Company letterhead, date, recipient details, and reference numbers
2. Subject Line: Clear indication that this is a Final Bill Submission with project/contract reference
3. Opening Statement: Reference to the contract/project and confirmation of work completion
4. Work Completion Status: Confirmation that all contracted work has been completed as per specifications
5. Bill Amount Summary: Total amount being billed, including reference to previous payments if any
6. Payment Instructions: Bank details and preferred payment method
7. Closing Statement: Request for processing the payment and appreciation for business relationship
8. Signature Block: Authorized signatory details and company stamp
1. Variation Orders Reference: Include when there were approved changes to original scope and cost
2. Retention Money Release: Include when requesting release of retained amounts as per contract terms
3. Warranty Statement: Include when providing warranty confirmation for completed works
4. Compliance Declaration: Include when needing to confirm compliance with specific regulatory requirements
5. Previous Correspondence Reference: Include when referencing important prior communications about billing
1. Detailed Cost Breakdown: Itemized list of all charges, quantities, and rates
2. Payment History Schedule: Summary of all previous payments received and current balance
3. Completion Certificates: Copies of work completion certificates or acceptance documents
4. Supporting Documents: Relevant inspection reports, delivery receipts, or quality certificates
5. Tax Compliance Documents: Copies of required tax documents such as VAT registration and BIR forms
Relevant legal definitions
Contract
Project
Works
Completion Date
Final Bill
Previous Payments
Retention Money
Variation Orders
Contract Price
Approved Changes
Substantial Completion
Final Completion Certificate
Outstanding Balance
Payment Terms
Due Date
VAT
Withholding Tax
Supporting Documents
Completion Certificate
Original Scope
Additional Works
Bill of Quantities
Project Reference Number
Purchase Order
Notice of Award
Project
Works
Completion Date
Final Bill
Previous Payments
Retention Money
Variation Orders
Contract Price
Approved Changes
Substantial Completion
Final Completion Certificate
Outstanding Balance
Payment Terms
Due Date
VAT
Withholding Tax
Supporting Documents
Completion Certificate
Original Scope
Additional Works
Bill of Quantities
Project Reference Number
Purchase Order
Notice of Award
Clauses
Work Completion Confirmation
Payment Details
Tax Compliance
Reference to Original Contract
Final Amount Declaration
Previous Payment Recognition
Retention Release
Supporting Documentation
Payment Instructions
Warranty Confirmation
Variation Order Reference
Certification of Completion
Bank Account Details
Final Settlement
Document Authenticity
Payment Details
Tax Compliance
Reference to Original Contract
Final Amount Declaration
Previous Payment Recognition
Retention Release
Supporting Documentation
Payment Instructions
Warranty Confirmation
Variation Order Reference
Certification of Completion
Bank Account Details
Final Settlement
Document Authenticity
Relevant Industries
Construction
Engineering
Information Technology
Professional Services
Manufacturing
Infrastructure Development
Real Estate Development
Energy
Telecommunications
Healthcare
Education
Transportation
Mining
Public Works
Relevant Teams
Finance
Accounting
Project Management
Commercial
Operations
Legal
Contract Administration
Billing
Project Controls
Treasury
Relevant Roles
Project Manager
Finance Manager
Contract Administrator
Quantity Surveyor
Commercial Manager
Accounts Receivable Specialist
Project Accountant
Business Development Manager
Construction Manager
Operations Director
Chief Financial Officer
Billing Coordinator
Project Control Officer
Financial Controller
Company Secretary
Find the exact document you need
Vat Invoice
A BIR-regulated tax document issued by VAT-registered businesses in the Philippines, recording taxable transactions and enabling input VAT claims.
find out more
Repair Shop Invoice
A legally compliant Philippine repair services invoice detailing repair work, costs, and warranty information in accordance with local consumer protection laws.
find out more
Purchase Invoice
A Philippine-compliant commercial document that records sales transactions and serves as both a payment demand and tax record, meeting BIR requirements.
find out more
Small Business Invoice
A BIR-compliant invoice template for Philippine small businesses, incorporating all necessary tax and regulatory requirements for legal business transactions.
find out more
Quotation And Invoice
A Philippine-compliant combined quotation and invoice document that meets BIR requirements for commercial transactions and tax reporting.
find out more
Printable Mechanic Invoice
A Philippine-compliant mechanic invoice template for documenting automotive repairs, services, and associated costs, meeting local tax and consumer protection requirements.
find out more
Invoice Packing List
A Philippine-compliant combined invoice and packing list document that details product information, payment terms, and shipping specifications for commercial transactions.
find out more
Invoice For Hours Worked
A Philippine-compliant billing document detailing hours worked, rates, and payment terms for services rendered, meeting BIR requirements.
find out more
Invoice For Work Completed
A Philippine-compliant invoice document that details completed work and requests payment, following BIR requirements and local tax regulations.
find out more
Homestay Invoice
A legally compliant billing document for homestay services in the Philippines, detailing accommodation charges and related services in accordance with local tourism and tax regulations.
find out more
Hotel Receipt Doc
A legally compliant hotel receipt document under Philippine law that records guest accommodation details, charges, and payment information.
find out more
Auto Repair Bill
A Philippine-compliant billing document for automotive repair services that details services performed, parts used, and associated costs, meeting local legal and business requirements.
find out more
Billing Report
A detailed financial document compliant with Philippine regulations that summarizes all billing transactions, payments, and outstanding amounts for a specified period.
find out more
Car Service Receipt
A Philippine-compliant official receipt documenting automotive services rendered, including service details, costs, and vehicle information, meeting BIR requirements.
find out more
Creative Invoice
A BIR-compliant invoice template for creative professionals in the Philippines, designed to document creative services, pricing, and payment terms.
find out more
Construction Work Receipt
A Philippine-compliant receipt documenting completed construction work and payment, meeting BIR and construction industry requirements.
find out more
Invoice Statement
A Philippine-compliant Invoice Statement that records sales or services rendered, meeting BIR requirements for commercial transactions and tax purposes.
find out more
Vehicle Sale Invoice
A Philippine-compliant legal document evidencing vehicle ownership transfer, including vehicle details, party information, and transaction terms as required by LTO regulations.
find out more
Editable Cash Receipt
A customizable cash receipt template that complies with Philippine BIR regulations and serves as an official record of financial transactions.
find out more
Work Order Receipt
A Philippine-compliant document that formally records completed work or services, including service details, costs, and authorized signatures as required by local regulations.
find out more
Dental Bill
A standardized financial document for dental services in the Philippines, detailing procedures performed and associated costs in compliance with local healthcare and tax regulations.
find out more
Car Dealership Invoice
A legally compliant vehicle sales invoice document used in the Philippines, incorporating all necessary elements for tax and registration purposes.
find out more
Bill For Services
A formal billing document for services rendered in the Philippines, compliant with Philippine tax and commercial regulations, used to request payment and document service delivery.
find out more
Send Invoice
A formal invoice document compliant with Philippine tax and commercial regulations, used to request payment and record business transactions.
find out more
Receipt For Cash Payment
A Philippine-compliant document acknowledging receipt of cash payment, meeting BIR requirements and serving as official proof of transaction.
find out more
Official Receipt
A BIR-compliant Official Receipt document used in the Philippines as legal proof of financial transaction and tax compliance.
find out more
Invoice Receipt
A Philippine-compliant document that serves as official proof of transaction and tax record, following BIR regulations for recording sales of goods or services.
find out more
Invoice For Contractor Hours
A BIR-compliant invoice template for independent contractors in the Philippines to bill clients for hourly services rendered.
find out more
Auto Invoice
A Philippine-compliant vehicle sales invoice document that records vehicle transfer details, pricing, and tax information in accordance with BIR requirements.
find out more
Invoice For Sole Proprietor
A BIR-compliant invoice template for sole proprietors in the Philippines, including all required business and tax information.
find out more
Invoice For Personal Services
A Philippine-compliant billing document for personal services rendered, meeting BIR requirements and local business regulations.
find out more
Bill Ledger
A Philippine-compliant financial document that records and tracks all bill-related transactions, maintaining detailed chronological entries and balances.
find out more
Vehicle Invoice
A legally compliant vehicle sales invoice document used in the Philippines, detailing vehicle specifications, parties involved, and transaction terms.
find out more
Shipping Receipt
A Philippine-compliant shipping receipt documenting cargo acceptance and transport terms, serving as proof of shipment and chain of custody.
find out more
Simple Rent Receipt
A Philippine-compliant receipt documenting rental payments between landlord and tenant, serving as official proof of transaction and potential tax documentation.
find out more
Services Quotation
A formal business document governed by Philippine law that details proposed services, pricing, and terms offered by a service provider to a potential client.
find out more
Sales Invoice Receipt
A Philippine-compliant sales invoice receipt that serves as official proof of sale and tax document, meeting BIR requirements.
find out more
Time And Material Billing
Philippine-compliant Time and Materials Billing agreement template for charging based on actual time spent and materials used.
find out more
Shipping Proforma Invoice
A preliminary commercial document for international shipments that complies with Philippine customs and trade regulations, detailing product specifications, pricing, and shipping terms.
find out more
Quotation Doc
A Philippine law-compliant document detailing formal pricing and terms for products or services offered to potential buyers.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)