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Driver Declaration Form

Driver Declaration Form Template for Philippines

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Key Requirements PROMPT example:

Driver Declaration Form

"I need a Driver Declaration Form for our logistics company in Manila that will be used for our new fleet of hazardous materials transport vehicles, including specific declarations about HAZMAT certification and emergency response protocols, to be implemented by March 2025."

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Document background
The Driver Declaration Form is a essential document used in the Philippines to establish and maintain records of authorized drivers within an organization. It is designed to comply with the requirements of the Land Transportation and Traffic Code (RA 4136), LTO regulations, and related transportation laws. This form should be completed upon initial driver engagement and updated periodically or when significant changes occur. It captures crucial information including personal details, license information, driving history, health status, and various legal declarations. The document serves multiple purposes: regulatory compliance, risk management, insurance requirements, and internal record-keeping. It is particularly important in contexts where organizations need to verify and document driver qualifications and maintain updated records for compliance and safety purposes.
Suggested Sections

1. Personal Information: Driver's full legal name, date of birth, nationality, residential address, contact information, and government-issued ID numbers

2. License Information: Philippine driver's license details including license number, type/restrictions, date of issue, expiry date, and issuing authority

3. Employment Status: Current employment status, employer details if applicable, and nature of driving duties

4. Vehicle Operation Declaration: Declaration of types of vehicles qualified and authorized to operate

5. Health Declaration: Statement of physical and mental fitness to operate vehicles, including any medical conditions that might affect driving

6. Driving History: Declaration of traffic violations, accidents, and penalties in the past 3 years

7. Safety Compliance: Acknowledgment of traffic rules, safety regulations, and company policies

8. Authentication: Signature section, date, and witness details if required

Optional Sections

1. International Driving Permits: Additional section for drivers who hold international driving permits or foreign licenses - include when driver operates internationally

2. Special Vehicle Certifications: Section for specialized vehicle operations certificates (e.g., hazardous materials, heavy equipment) - include when role requires special vehicle handling

3. Drug and Alcohol Policy: Specific declarations regarding compliance with drug and alcohol policies - include for commercial transport companies

4. Insurance Declaration: Details of personal or company insurance coverage - include for private contractor drivers

5. Emergency Contact Information: Emergency contact details - include for long-haul or remote area drivers

Suggested Schedules

1. Schedule A - Vehicle List: List of specific vehicles the driver is authorized to operate within the organization

2. Schedule B - Medical Certificate: Copy or details of current medical certification required for commercial driving

3. Schedule C - Training Certificates: Copies of relevant training certificates and qualifications

4. Appendix 1 - Company Policies: Summary of relevant company driving and safety policies being acknowledged

5. Appendix 2 - Violation Reporting Procedure: Procedure for reporting traffic violations or accidents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Transportation and Logistics

Construction

Manufacturing

Retail and Distribution

Agriculture

Mining

Food Service Delivery

Courier Services

Passenger Transportation

Healthcare Services

Waste Management

Energy and Utilities

Facilities Management

Emergency Services

Relevant Teams

Human Resources

Operations

Logistics

Fleet Management

Safety and Compliance

Risk Management

Legal

Training and Development

Facilities Management

Security

Distribution

Field Services

Emergency Response

Quality Assurance

Relevant Roles

Professional Driver

Delivery Driver

Fleet Manager

Transportation Supervisor

Logistics Coordinator

Safety Officer

Compliance Manager

Human Resources Manager

Risk Management Officer

Operations Manager

Distribution Manager

Facility Manager

Construction Site Manager

Warehouse Manager

Security Transport Officer

Emergency Response Driver

Corporate Driver

Sales Representative (with driving duties)

Field Service Technician

Mobile Healthcare Provider

Industries
Republic Act No. 4136: Land Transportation and Traffic Code - The fundamental law governing land transportation in the Philippines, including driver licensing requirements, vehicle classifications, and road safety regulations
DOTC-LTO Administrative Order No. AVT-2015-029: Revised rules and regulations governing the issuance of driver's licenses - Specifies requirements and qualifications for different types of driver's licenses
Republic Act No. 10173: Data Privacy Act of 2012 - Ensures protection of personal information in the declaration form and regulates how such information should be collected and processed
Presidential Decree No. 442: Labor Code of the Philippines - Relevant sections pertaining to employment relationships and obligations of professional drivers
Republic Act No. 11058: Occupational Safety and Health Standards Law - Ensures safety and health standards in the workplace, including those applicable to professional drivers
Joint Administrative Order No. 2014-01: Revised schedule of fines and penalties for violations of laws, rules and regulations governing land transportation - Important for declaring understanding of potential penalties
DOLE Department Order No. 13: Guidelines Governing the Occupational Safety and Health of Workers in the Construction Industry - Includes provisions for professional drivers in construction sites
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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