A Demand Letter To Tenant For Damages is a formal legal document used in the Philippines when a landlord or property owner seeks compensation for damages caused by a tenant beyond normal wear and tear. This document is typically issued after the discovery of significant property damage, either during regular inspection or after the tenant's departure. It must comply with Philippine property laws, including the Civil Code of the Philippines and the Rent Control Act of 2009. The letter should detail the specific damages, include supporting evidence such as photographs and repair estimates, and provide a reasonable timeframe for payment. It serves as a crucial first step in the legal process of recovering damages and can be used as evidence if the dispute escalates to court proceedings. The document should reference any relevant lease terms and clearly state the consequences of non-payment.
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1. Sender's Details: Full name, address, and contact information of the landlord/property owner
2. Date: Current date of the demand letter
3. Recipient's Details: Full name and address of the tenant
4. Subject Line: Clear indication that this is a demand letter for property damages
5. Property Details: Complete address and identification of the rental property in question
6. Damage Description: Detailed description of all damages found, including when they were discovered
7. Financial Demand: Specific amount being demanded, including breakdown of repair costs
8. Legal Basis: Reference to relevant lease terms and Philippine laws that support the demand
9. Payment Terms: Clear deadline for payment and acceptable payment methods
10. Consequences: Statement of potential legal action if payment is not received by the deadline
1. Security Deposit Reference: Include when there is a security deposit being held and how it will be applied to the damages
2. Previous Communications: Reference to any previous attempts to resolve the issue, including dates and methods of communication
3. Mediation Offer: Proposal for alternative dispute resolution before legal action, recommended for amounts exceeding PHP 100,000
4. Payment Plan Option: Include when willing to accept installment payments for large damage amounts
5. Witness Statements: Reference to witness accounts of damage, if applicable
1. Photo Documentation: Photographs of the damage with dates and descriptions
2. Repair Estimates: Written estimates or invoices from contractors or repair services
3. Condition Report: Copy of property condition report from start of tenancy for comparison
4. Payment History: Record of any partial payments or relevant financial transactions regarding the damages
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