Debt Recovery Letter Before Action Template for Philippines

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Key Requirements PROMPT example:

Debt Recovery Letter Before Action

"I need a Debt Recovery Letter Before Action for an unpaid invoice of PHP 450,000 owed by a construction company since March 2025, with three previously failed payment attempts and a need to initiate legal proceedings if not paid within 14 days."

Document background
The Debt Recovery Letter Before Action is a critical document in Philippine debt collection practices, serving as the final formal communication before legal proceedings are initiated. It is typically used when previous attempts to collect a debt have been unsuccessful and the creditor intends to pursue legal remedies. The letter must comply with Philippine Civil Code requirements and debt collection regulations, including proper identification of parties, clear statement of the debt amount, payment history, and a reasonable timeline for response. This document is particularly important as Philippine courts often look for evidence of formal demand before entertaining debt recovery cases. It should include all relevant details about the debt, including the basis for the claim, interest calculations (if applicable), and clear payment instructions, while maintaining a professional and legally compliant tone.
Suggested Sections

1. Sender and Recipient Details: Complete contact information of both the creditor and debtor, including registered addresses

2. Reference Information: Relevant reference numbers, account numbers, and date of the letter

3. Subject Line: Clear indication that this is a Final Demand Letter Before Legal Action

4. Debt Details: Specific details of the outstanding debt, including original amount, interest accrued, and current total

5. Payment History: Brief summary of previous payments made and failed payment attempts

6. Legal Basis: Reference to the underlying contract or basis for the debt

7. Demand Statement: Clear statement of the amount demanded and payment deadline

8. Consequences of Non-Payment: Description of legal actions that will be taken if payment is not received

9. Payment Instructions: Clear instructions on how and where to make the payment

10. Response Requirements: Instructions for how the debtor should respond and by when

Optional Sections

1. Previous Communications: Summary of previous attempts to collect the debt, used when there is a significant history of communication

2. Settlement Offer: Optional proposal for settlement at a reduced amount or payment plan, included when the creditor is willing to negotiate

3. Interest Calculation: Detailed breakdown of how interest has been calculated, included when there are complex interest computations

4. Dispute Resolution: Alternative dispute resolution options, included when required by specific industries or preferred by the creditor

5. Third Party Authorization: Information about debt collection agency or legal representative authorization, included when the letter is sent by a third party

Suggested Schedules

1. Schedule A - Original Contract: Copy of the original agreement or contract that established the debt

2. Schedule B - Statement of Account: Detailed statement showing all transactions, payments, and interest charges

3. Schedule C - Payment History: Comprehensive record of all payments made and missed payments

4. Schedule D - Interest Calculation Sheet: Detailed breakdown of interest calculations and charges

5. Schedule E - Supporting Documents: Any relevant correspondence, bounced checks, or other evidence supporting the debt claim

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Insurance

Retail

Real Estate

Manufacturing

Construction

Professional Services

Healthcare

Education

Telecommunications

Utilities

Consumer Goods

Wholesale Trade

Technology Services

Hospitality

Relevant Teams

Legal

Finance

Credit Control

Collections

Accounts Receivable

Risk Management

Treasury

Compliance

Corporate Secretariat

Business Operations

Relevant Roles

Credit Controller

Collections Manager

Financial Manager

Accounts Receivable Manager

Legal Counsel

Debt Recovery Specialist

Finance Director

Credit Risk Manager

Treasury Manager

Business Owner

Company Secretary

Compliance Officer

Chief Financial Officer

Collections Supervisor

Credit Analyst

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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