Data Release Form Template for Philippines

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Key Requirements PROMPT example:

Data Release Form

"I need a Data Release Form for my medical clinic in Manila to share patient treatment records with a research hospital, ensuring compliance with Philippine healthcare regulations and including specific provisions for sensitive medical data protection."

Document background

The Data Release Form is an essential document used in the Philippines when organizations need to formally authorize and document the sharing of data with other parties. This document is specifically designed to comply with the requirements of the Philippines Data Privacy Act of 2012 (RA 10173) and its implementing rules and regulations. It is typically used when there is a need to share personal, sensitive, or confidential information between organizations, departments, or with third parties. The form includes crucial details about the data being shared, purpose of sharing, security measures, and responsibilities of all parties involved. It serves as a critical tool for ensuring transparency, accountability, and legal compliance in data sharing arrangements, while protecting the rights of data subjects and establishing clear protocols for data handling and protection.

Suggested Sections

1. Parties: Identification of the Data Controller/Owner and the Data Recipient, including their complete legal names, addresses, and authorized representatives

2. Background: Context of the data release, relationship between parties, and general purpose of the data sharing arrangement

3. Definitions: Definition of key terms used in the form, including 'Personal Data', 'Processing', 'Data Subject', and other relevant terms as defined in the Data Privacy Act

4. Purpose of Data Release: Specific, explicit description of why the data is being released and how it will be used

5. Description of Data: Detailed specification of the types of data being released, including personal and/or sensitive personal information

6. Data Subject Rights: Statement of data subject rights under the Data Privacy Act and how they can be exercised

7. Data Protection Measures: Security measures to be implemented by the recipient to protect the released data

8. Duration and Termination: Period for which the release is valid and conditions for termination

9. Confidentiality Obligations: Obligations of the recipient regarding data confidentiality and non-disclosure

10. Governing Law and Jurisdiction: Statement that the form is governed by Philippine law and specification of jurisdiction for disputes

Optional Sections

1. International Transfer Provisions: Required when data will be transferred outside the Philippines, detailing compliance with cross-border data transfer requirements

2. Third Party Access: Include when the recipient may need to share data with third parties, specifying conditions and responsibilities

3. Data Breach Notification: Detailed procedures for handling and reporting data breaches, recommended for high-risk data releases

4. Return or Destruction of Data: Specific provisions for what happens to the data after the purpose is fulfilled or agreement terminates

5. Liability and Indemnification: Detailed provisions on liability allocation and indemnification obligations, recommended for high-value or sensitive data releases

6. Insurance Requirements: Include when requiring the recipient to maintain specific insurance coverage for data protection

Suggested Schedules

1. Schedule A - Data Specification: Detailed list and description of all data elements to be released, including data formats and classification levels

2. Schedule B - Security Protocols: Detailed technical and organizational security measures required for data protection

3. Schedule C - Authorized Personnel: List of authorized personnel who may access the released data

4. Schedule D - Data Processing Instructions: Specific instructions for how the data should be processed, stored, and handled

5. Appendix 1 - Consent Forms: Templates of consent forms if additional data subject consent is required

6. Appendix 2 - Contact Information: Contact details for data protection officers and responsible personnel from both parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Healthcare

Financial Services

Education

Technology

Telecommunications

Government

Research and Development

Insurance

Retail

Professional Services

Manufacturing

Human Resources

Real Estate

Non-Profit Organizations

Relevant Teams

Legal

Compliance

Information Technology

Data Protection

Information Security

Risk Management

Privacy

Operations

Human Resources

Data Governance

Records Management

Corporate Affairs

Regulatory Affairs

Relevant Roles

Data Protection Officer

Privacy Officer

Compliance Manager

Legal Counsel

Information Security Officer

Risk Manager

IT Director

Chief Information Officer

Chief Privacy Officer

Chief Compliance Officer

Data Governance Manager

Information Management Officer

Corporate Secretary

HR Manager

Operations Manager

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