Consent To Share Form for Philippines

Consent To Share Form Template for Philippines

A Consent to Share Form under Philippine law is a formal document that complies with the Data Privacy Act of 2012 (RA 10173) and its implementing rules and regulations. This document serves as a legal record of an individual's explicit consent for an organization to share their personal data with specified third parties. The form outlines the specific types of data to be shared, the purpose of sharing, the identity of recipients, data subject rights, and security measures implemented to protect the data. It includes mandatory provisions required by Philippine privacy laws and provides mechanisms for consent withdrawal.

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What is a Consent To Share Form?

The Consent To Share Form is a critical document required under Philippine data protection law when organizations need to share personal data with third parties. This document is essential for compliance with the Data Privacy Act of 2012 and its implementing rules, which mandate explicit, informed consent before any sharing of personal information. The form should be used whenever an organization plans to disclose personal data to external parties, whether for business operations, service delivery, or other legitimate purposes. It must clearly articulate the scope of data sharing, recipient details, and the data subject's rights. The document serves both as a compliance tool and as evidence of proper authorization for data sharing activities, protecting both the organization and the individual's privacy rights.

What sections should be included in a Consent To Share Form?

1. Parties: Identification of the Data Controller/Company collecting consent and the Data Subject (individual giving consent)

2. Background: Brief context explaining the purpose and necessity of the consent form

3. Definitions: Clear definitions of key terms used in the form, including 'personal data', 'processing', 'sharing', etc.

4. Purpose of Data Sharing: Specific, detailed explanation of why the personal data needs to be shared and how it will be used

5. Data to be Shared: Clear itemization of the specific personal data elements that will be shared

6. Recipients of Data: Identification of third parties who will receive the personal data

7. Duration of Consent: Period for which the consent remains valid and conditions for withdrawal

8. Rights of the Data Subject: Enumeration of rights under the Data Privacy Act, including right to access, correction, and withdrawal of consent

9. Security Measures: Overview of measures to protect the shared data

10. Declaration and Signature: Formal consent statement and signature blocks for all parties

What sections are optional to include in a Consent To Share Form?

1. International Transfer Provisions: Required when data will be transferred outside the Philippines

2. Sensitive Personal Information Provisions: Additional provisions required when sharing sensitive personal information as defined in the Data Privacy Act

3. Emergency Contact Consent: Additional section when emergency contact information is included in shared data

4. Minor's Data Provisions: Required when the data subject is under 18 years old, including parental consent requirements

5. Commercial Purpose Declaration: Required when data will be used for commercial or marketing purposes

6. Special Category Data Provisions: Additional provisions for health, biometric, or other special category data

What schedules should be included in a Consent To Share Form?

1. Schedule A - Detailed Data Categories: Comprehensive list of all personal data categories to be shared

2. Schedule B - Authorized Recipients: Complete list of all third parties authorized to receive the data, including their contact details and roles

3. Schedule C - Security Protocols: Detailed description of security measures and data protection protocols

4. Appendix 1 - Data Subject Rights Guide: Detailed guide explaining how data subjects can exercise their rights

5. Appendix 2 - Privacy Policy Reference: Reference to relevant sections of the organization's privacy policy

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Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Consent To Share Form?

What sections should be included in a Consent To Share Form?

What sections are optional to include in a Consent To Share Form?

What schedules should be included in a Consent To Share Form?

Authors

Alex Denne

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