Client Privacy Notice Template for Philippines

The Client Privacy Notice is a mandatory document required under the Philippines Data Privacy Act of 2012, serving as a formal communication between organizations and their clients regarding personal data processing practices. This document becomes necessary when an organization collects, processes, or stores personal information from clients in the Philippines. It must detail the types of data collected, purposes of processing, data sharing practices, security measures, and clients' rights as data subjects. The notice should be provided to clients before or at the time of data collection and must be readily accessible throughout the business relationship. Regular updates may be required to reflect changes in data processing practices or regulatory requirements.

1. Introduction: Overview of the privacy notice and its purpose

2. Scope and Application: Who the privacy notice applies to and what activities it covers

3. Definitions: Key terms used in the privacy notice, aligned with the Data Privacy Act definitions

4. Types of Personal Data We Collect: Comprehensive list of personal and sensitive personal information collected

5. How We Collect Your Personal Data: Methods and sources of data collection, including direct and indirect collection

6. Purposes of Processing: Detailed explanation of why personal data is collected and how it will be used

7. Legal Basis for Processing: Legal grounds for processing personal data under Philippine law

8. Data Sharing and Disclosure: Information about third parties who may receive the personal data

9. Data Subject Rights: Explanation of rights under the Data Privacy Act and how to exercise them

10. Data Security Measures: Overview of security measures to protect personal data

11. Data Retention: How long personal data is kept and criteria for retention periods

12. Contact Information: Details of the Data Protection Officer and how to raise concerns