Certification And Authorization Form Template for Philippines

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Key Requirements PROMPT example:

Certification And Authorization Form

"I need a Certification and Authorization Form for our Philippines-based company that authorizes our Finance Director to access all corporate bank accounts and make transactions on behalf of the company from January 1, 2025, to December 31, 2025."

Document background
The Certification And Authorization Form is a crucial document in Philippine business and legal practice, commonly used when formal declarations and permissions are required by institutions, government agencies, or other organizations. This document type emerged from the need to have a standardized format for both certifying information and granting authorization in a single instrument. It must comply with several Philippine laws, including the Revised Administrative Code, Data Privacy Act, and Electronic Commerce Act when executed digitally. The form is particularly important in scenarios requiring official declarations, consent for information access, or authorization for specific actions. It typically requires notarization and must include specific elements to ensure its legal validity under Philippine law, such as proper identification of parties, clear purpose statements, and explicit authorization parameters.
Suggested Sections

1. Document Title and Date: Clear indication that this is a Certification and Authorization Form, including the date of execution

2. Declarant Information: Complete details of the person/entity making the certification, including full legal name, address, and identification details

3. Purpose Statement: Clear statement of the purpose for which the certification and authorization is being made

4. Subject Matter: Detailed description of what is being certified or what authorization is being granted

5. Declaration of Truth: Formal statement affirming that all information provided is true and correct

6. Scope of Authorization: Specific details of what actions or access is being authorized and to whom

7. Duration of Authorization: Validity period of the authorization, including start and end dates if applicable

8. Data Privacy Statement: Statement regarding consent to use personal information in compliance with the Data Privacy Act

9. Execution Block: Signature block with complete details of the declarant and space for notarial acknowledgment

Optional Sections

1. Special Conditions: Additional conditions or limitations on the certification or authorization, used when specific restrictions apply

2. Revocation Clause: Terms for revoking the authorization, included when the authorization needs to be revocable

3. Witness Section: Space for witness signatures, used when additional verification is required beyond notarization

4. Government Requirements: Additional declarations required by specific government agencies, included when submitting to particular institutions

5. Indemnification Clause: Statement protecting authorized parties from liability, used in high-risk authorizations

Suggested Schedules

1. Appendix A - Supporting Documents: List of attached supporting documents that verify the claims in the certification

2. Appendix B - Identification Documents: Copies of valid government IDs or other identification documents of the declarant

3. Schedule 1 - Specific Authorizations: Detailed list of specific authorizations when multiple permissions are being granted

4. Schedule 2 - Authorized Persons/Entities: List of persons or entities authorized to act on behalf of the declarant, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Finance

Healthcare

Education

Real Estate

Government Services

Insurance

Transportation

Manufacturing

Retail

Telecommunications

Professional Services

Import/Export

Construction

Non-profit Organizations

Relevant Teams

Legal

Compliance

Human Resources

Administration

Risk Management

Operations

Records Management

Corporate Secretariat

Security

Customer Service

Documentation

Relevant Roles

Legal Counsel

Compliance Officer

Human Resources Manager

Corporate Secretary

Administrative Officer

Risk Manager

Operations Manager

Document Controller

Records Manager

Business Unit Head

Chief Executive Officer

Department Director

Facility Manager

Security Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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