Bill Of Lading Invoice Template for Philippines

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Key Requirements PROMPT example:

Bill Of Lading Invoice

"I need a Bill of Lading Invoice for a shipment of electronic components from Manila to Singapore, scheduled for March 2025, with payment via letter of credit and requirements for cargo insurance coverage."

Document background

The Bill of Lading Invoice is a specialized document widely used in Philippine maritime commerce and international trade. It combines the essential functions of a traditional Bill of Lading (serving as a receipt for goods, evidence of the contract of carriage, and a document of title) with comprehensive invoice details required for commercial transactions. This document is particularly relevant in the Philippine context due to the country's archipelagic nature and its position as a major shipping hub in Southeast Asia. The document must comply with several key Philippine regulations, including the Customs Modernization and Tariff Act (CMTA), the Electronic Commerce Act, and various international maritime conventions ratified by the Philippines. It is commonly used in both domestic inter-island shipping and international trade, providing a streamlined solution for documentation requirements in maritime commerce.

Suggested Sections

1. Bill of Lading Number and Reference Details: Unique identification numbers, booking references, and other tracking numbers

2. Carrier Information: Complete details of the shipping company/carrier, including name, address, and contact information

3. Shipper Information: Complete details of the shipper/exporter, including name, address, and contact information

4. Consignee Information: Complete details of the consignee/receiver, including name, address, and contact information

5. Notify Party: Details of the party to be notified upon arrival of the shipment

6. Vessel and Voyage Details: Name of vessel, voyage number, port of loading, port of discharge, and final destination

7. Cargo Details: Description of goods, quantity, weight, measurement, container numbers, and seal numbers

8. Commercial Invoice Details: Price per unit, total amount, currency, payment terms, and commercial transaction details

9. Shipping Marks and Numbers: External markings on packages and identification numbers

10. Terms and Conditions of Carriage: Standard terms governing the shipment as per Philippine regulations and international conventions

11. Freight and Charges: Detailed breakdown of freight charges, surcharges, and other applicable fees

12. Declaration and Signatures: Official declarations, attestations, and signature blocks for authorized parties

Optional Sections

1. Notify Party 2: Secondary party to be notified, used when multiple parties need to be informed of shipment status

2. Insurance Details: When insurance is arranged through the carrier or needs to be documented

3. Special Instructions: Any special handling requirements, temperature controls, or specific delivery instructions

4. Letter of Credit Reference: When payment is being made via letter of credit, including relevant banking details

5. Customs Declaration: Additional customs-related information when required for specific types of cargo

6. Dangerous Goods Declaration: Required when shipping hazardous materials, including IMO class and UN numbers

Suggested Schedules

1. Packing List: Detailed list of items packed, including individual weights and dimensions

2. Container Manifest: Detailed list of contents per container when multiple containers are used

3. Certificate of Origin: When required for customs purposes or preferential trade agreements

4. Temperature Records: For temperature-controlled shipments, showing maintenance of required conditions

5. Quality Certificates: When required for specific types of cargo, such as food or pharmaceutical products

6. Insurance Certificate: When insurance is arranged and needs to be documented with the shipment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Maritime Transportation

International Trade

Logistics

Manufacturing

Retail

Agriculture

Food and Beverage

Pharmaceuticals

Electronics

Textiles

Construction Materials

Chemical Industry

Automotive

E-commerce

Relevant Teams

Logistics

Supply Chain

International Trade

Documentation

Shipping Operations

Customs Compliance

Commercial Operations

Port Operations

Trade Finance

Legal

Customer Service

Export Operations

Import Operations

Relevant Roles

Shipping Manager

Logistics Coordinator

Export Manager

Import Manager

Trade Finance Manager

Customs Compliance Officer

Supply Chain Manager

Documentation Specialist

Freight Forwarding Manager

Port Operations Manager

Commercial Manager

Trade Documentation Officer

Shipping Line Representative

Customs Broker

Maritime Operations Manager

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Let's create your Bill Of Lading Invoice

Authors

Alex Denne

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