The Behalf Authorization Letter is a crucial legal instrument in Philippine business and personal transactions, deriving its authority from the Civil Code of the Philippines and related regulations. This document type is essential when an individual or entity needs to delegate specific powers or responsibilities to another party, whether for business transactions, government dealings, or personal matters. The letter must include comprehensive details about both parties, explicit scope of authority, duration, and any limitations to the delegated powers. Common uses include representing the principal in business negotiations, handling financial transactions, managing property matters, or dealing with government agencies. The document requires notarization to be legally valid in the Philippines and may need additional witnesses depending on the nature and significance of the authorized activities.
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1. Place and Date: Current location and date of letter execution
2. Recipient Details: Complete name and address of the receiving party or institution
3. Subject Line: Clear indication that this is an Authorization Letter
4. Salutation: Formal greeting to the recipient
5. Introduction: Introduction of the authorizing party with complete legal name and identification details
6. Authorized Person Details: Complete details of the person being authorized including full legal name and identification information
7. Purpose and Scope: Clear and specific statement of the powers being delegated and their limitations
8. Duration: Validity period of the authorization
9. Closing Statement: Formal closing with contact information for verification
10. Signature Block: Space for signatures of the authorizing party, authorized person, and notary public
1. Special Powers: Additional specific powers being granted, used when authorization includes special transactions or responsibilities
2. Financial Details: Specific financial limitations or authorities, included when the authorization involves monetary transactions
3. Witness Section: Space for witness signatures, used when additional verification is required or preferred
4. Revocation Clause: Terms for canceling the authorization, included when the authorization is for a significant duration or high-value transactions
5. Emergency Contact Information: Additional contact persons in case of urgency, used for medical or critical authorizations
1. Copy of Valid IDs: Photocopies of government-issued IDs of both the authorizing party and authorized person
2. Supporting Documents: Any relevant documents supporting the need for authorization (e.g., travel tickets, medical certificates)
3. Specimen Signature: Sample signatures of both parties for verification purposes
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