Document background
Minutes Of Extraordinary General Meeting are crucial corporate governance documents required under New Zealand law when companies need to record significant decisions made outside the regular annual general meeting cycle. These minutes are mandated by the Companies Act 1993 and must be maintained as part of the company's official records. They are typically used when urgent or significant matters arise that cannot wait until the next AGM, such as changes to company structure, major transactions, alterations to the constitution, or appointment/removal of directors. The document must capture accurate details of attendance, quorum, discussions, and voting outcomes, serving both as a legal record and a reference document for future corporate actions. Proper maintenance of EGM minutes is essential for regulatory compliance and corporate governance.
