Employment Verification Letter Template for New Zealand

An Employment Verification Letter is a formal business document issued under New Zealand employment law that confirms an individual's current or previous employment status with an organization. The document provides official verification of employment details including position, tenure, and optionally, salary information, adhering to the requirements of the Employment Relations Act 2000 and Privacy Act 2020. This letter serves multiple purposes including visa applications, mortgage applications, new employment background checks, and other situations requiring formal employment confirmation.

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What is a Employment Verification Letter?

The Employment Verification Letter is a crucial business document commonly required in various professional and personal situations. It serves as official confirmation of an individual's employment status, typically requested by third parties such as financial institutions, immigration authorities, or prospective employers. Under New Zealand law, particularly the Employment Relations Act 2000 and Privacy Act 2020, these letters must be accurate, truthful, and protect the employee's privacy rights while providing necessary information. The letter can include basic employment details such as job title and tenure, and when authorized, may also contain salary information and performance details. The document plays a vital role in various processes including loan applications, visa processing, rental applications, and employment background checks.

What sections should be included in a Employment Verification Letter?

1. Company Letterhead: Official company letterhead including company name, address, and contact information

2. Date: Current date when the letter is issued

3. Recipient Information: Name and address of the person or organization requesting the verification

4. Subject Line: Clear indication that this is an Employment Verification Letter

5. Employee Information: Employee's full name, job title, and employment status (full-time/part-time)

6. Employment Details: Start date of employment and current employment status

7. Signature Block: Name, title, and contact information of the authorized person issuing the letter

What sections are optional to include in a Employment Verification Letter?

1. Salary Information: Current salary or salary history when specifically requested for mortgage or loan applications

2. Job Responsibilities: Brief description of the employee's role and duties, typically included for visa applications

3. Performance Statement: Brief statement about employee's performance, if requested and company policy allows

4. Future Employment: Confirmation of continued employment or contract duration, if applicable

5. Benefits Information: Overview of benefits provided, if relevant to the verification purpose

6. Working Hours: Confirmation of weekly working hours, particularly important for visa applications

What schedules should be included in a Employment Verification Letter?

1. Pay Stub Copy: Recent pay stub as supporting documentation when salary verification is required

2. Job Description: Official job description document when detailed role information is needed

3. Employment Contract Extract: Relevant extract from employment contract when specific terms need verification

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Termination Of Employment Form

A legal document used in New Zealand to formally record and execute the termination of employment, ensuring compliance with NZ employment law and protecting both parties' interests.

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Download a Standard Employment Verification Letter

Review your own Employment Verification Letter

What is a Employment Verification Letter?

What sections should be included in a Employment Verification Letter?

What sections are optional to include in a Employment Verification Letter?

What schedules should be included in a Employment Verification Letter?

Authors

Alex Denne

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