The Booking Cancellation Letter is a formal document used in the Netherlands to terminate a previously made booking or reservation. This document type is essential in various service industries and must comply with Dutch contract law, specifically the provisions in the Burgerlijk Wetboek (Dutch Civil Code) regarding contract termination and consumer rights. The letter serves as official documentation of the cancellation request, protecting both the customer's and service provider's interests. It should be used whenever a formal record of booking cancellation is required, particularly for significant reservations or where financial implications exist. The document includes key information such as booking details, cancellation reason, and any applicable refund requests, while ensuring compliance with Dutch legal requirements regarding notice periods and cancellation terms.

1. Sender Details: Full name, address, and contact information of the person/entity cancelling the booking

2. Recipient Details: Name and address of the business/service provider where the booking was made

3. Booking Reference: Clear identification of the booking being cancelled, including booking number, dates, and service type

4. Cancellation Statement: Clear and unambiguous statement of cancellation, including the effective date

5. Reason for Cancellation: Brief, professional explanation for the cancellation if relevant

6. Refund Request: Details of any deposit or prepayment made and request for refund if applicable

7. Closing: Professional closing statement with signature block and date