The Lost Bill of Lading document is a crucial instrument in maritime trade when the original bill of lading, which serves as a document of title to goods, has been lost or misplaced. Under Nigerian jurisdiction, this document is particularly important as it provides a legal framework for the release of cargo without the original documentation, while protecting the interests of all parties involved. The document must comply with the Nigerian Merchant Shipping Act 2007 and related maritime legislation, requiring specific declarations, indemnities, and often a bank guarantee. When a bill of lading is lost, this document becomes essential for continuing trade operations while maintaining legal compliance and risk management. It includes detailed information about the shipment, parties involved, and comprehensive indemnification provisions to protect the carrier from potential claims arising from releasing cargo without the original bill of lading.
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1. Letterhead and Date: Company letterhead of the requesting party and current date
2. Addressee Details: Full details of the shipping line/carrier, including company name, address, and reference numbers
3. Subject Line: Clear indication that this is regarding a lost bill of lading, including vessel name and voyage number
4. Lost Document Details: Specific details of the lost bill of lading including bill number, date of issue, and place of issue
5. Shipment Details: Complete cargo details including description, quantity, container numbers, and voyage information
6. Declaration of Loss: Formal declaration that the original bill of lading has been lost and circumstances of loss if known
7. Indemnity Statement: Standard indemnity clause protecting the carrier against claims arising from releasing cargo without original bill
8. Bank Guarantee Reference: Reference to any bank guarantee or security being provided
9. Request for Delivery: Formal request for the delivery of goods without presentation of original bill of lading
10. Undertaking: Commitment to return original bill if found and to bear any consequences of cargo release
11. Signing Authority: Details of authorized signatory with company stamp
1. Insurance Declaration: Include when specific insurance arrangements have been made to cover the lost document scenario
2. Previous Correspondence: Reference to any previous communication regarding the lost bill, if applicable
3. Witness Statement: When required by the carrier or local authorities, include witness testimony regarding the loss
4. Police Report Reference: Include when a police report has been filed regarding the lost document
5. Custom Authority Declaration: Required when customs clearance involves special procedures due to lost document
1. Bank Guarantee Document: Copy of the bank guarantee or security provided to the carrier
2. Copy of Lost Bill of Lading: If available, copy of the lost bill of lading marked as 'Copy'
3. Commercial Invoice: Copy of commercial invoice relating to the shipment
4. Packing List: Detailed packing list of the shipment
5. Company Registration Documents: Proof of company registration and authority to make the declaration
6. Identification Documents: Copies of identification documents of authorized signatories
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