The Performance Appraisal Grievance Letter is a crucial document in Malaysian employment relations, typically used when an employee wishes to formally challenge the outcome of their performance evaluation. This document should be used when there are specific, documentable concerns about the fairness, accuracy, or procedural compliance of a performance appraisal. It needs to align with Malaysian employment legislation, particularly the Employment Act 1955 and Industrial Relations Act 1967, while following internal company grievance procedures. The letter should be factual, professional, and supported by relevant evidence, focusing on specific aspects of the appraisal that are being contested rather than general complaints. It serves as an important step in the formal grievance process and may be referenced in any subsequent dispute resolution procedures.

1. Sender's Details: Full name, employee ID, position, department, and contact information

2. Date and Reference Number: Current date and any relevant reference numbers for the grievance

3. Recipient's Details: Name, title, and department of the person handling grievances (typically HR Manager or immediate superior's superior)

4. Subject Line: Clear indication that this is a grievance regarding performance appraisal

5. Opening Statement: Brief introduction stating the purpose of the letter and reference to the specific performance appraisal

6. Context and Background: Details about the performance review period, date of appraisal, and relevant background information

7. Specific Concerns: Clear articulation of the specific aspects of the performance appraisal being contested

8. Supporting Arguments: Detailed explanation with specific examples and evidence supporting the grievance

9. Requested Resolution: Clear statement of the desired outcome or resolution

10. Closing Statement: Professional closing requesting consideration and response within a reasonable timeframe