The Proforma Invoice Letter is a fundamental commercial document widely used in Indian business transactions to initiate and formalize potential sales. It serves as a preliminary bill of sale, providing buyers with detailed information about products/services, prices, taxes, and terms before the actual transaction occurs. This document is particularly crucial in situations requiring advance payments, customs clearance for international shipments, or when buyers need to obtain internal purchase approvals. Under Indian law, while not a final invoice, it must comply with various regulations including the GST Act, making it a legally significant document. The Proforma Invoice Letter is commonly used for both domestic and international trade, helping businesses maintain clear communication about commercial terms and facilitate smooth transaction processes.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Company letterhead, date, reference number, and document title 'Proforma Invoice'
2. Buyer Details: Complete name and address of the buyer, including GST registration number if applicable
3. Seller Details: Complete company information including GST registration number, contact details, and bank information
4. Product/Service Details: Detailed description of goods/services, quantities, unit prices, and HSN/SAC codes
5. Price Summary: Subtotal, applicable taxes (GST breakdown), and total amount in both figures and words
6. Payment Terms: Payment method, due date, and any advance payment requirements
7. Delivery Terms: Shipping method, delivery timeline, and delivery address
8. Validity: Period for which the proforma invoice remains valid
9. Authorization: Signature, name, and designation of authorized signatory
1. Export Details: For international trades: Include IEC number, port details, shipping terms (Incoterms), and export documentation requirements
2. Special Handling Instructions: For sensitive or specialized products requiring specific handling or storage conditions
3. Warranty Information: When offering specific warranty terms or conditions for the products
4. Certification References: When products require specific quality certifications or compliance certificates
5. Terms and Conditions: When additional terms need to be specified beyond standard payment and delivery terms
1. Detailed Product Specifications: Technical specifications, dimensions, materials, and other detailed product information when the main invoice body requires supplementary details
2. Price Breakdown Schedule: Detailed breakdown of costs including unit prices, discounts, taxes for multiple items or complex pricing structures
3. Shipping Documentation: Required for international shipments, including packing lists and shipping marks
Relevant legal definitions
Clauses
Product Description
Pricing
Payment Terms
Delivery Terms
Tax Details
Validity Period
Shipping Terms
Currency
Bank Details
Customs Declaration
Product Specifications
Quantity
Unit Price
Total Amount
Warranty
Terms of Sale
Export-Import Terms
Documentation Requirements
Authorized Signatory
Compliance Statement
Pricing
Payment Terms
Delivery Terms
Tax Details
Validity Period
Shipping Terms
Currency
Bank Details
Customs Declaration
Product Specifications
Quantity
Unit Price
Total Amount
Warranty
Terms of Sale
Export-Import Terms
Documentation Requirements
Authorized Signatory
Compliance Statement
Relevant Industries
Manufacturing
Retail
Wholesale Trade
Information Technology
Construction
Healthcare
Automotive
Electronics
Textiles
Food and Beverage
Agriculture
Professional Services
Export-Import
E-commerce
Relevant Teams
Finance
Accounts
Sales
Procurement
Export
Import
Commercial
Tax
Supply Chain
Operations
Business Development
Legal
Shipping
Customer Service
Relevant Roles
Finance Manager
Accounts Executive
Sales Manager
Procurement Officer
Export Manager
Import Coordinator
Business Development Manager
Commercial Director
Shipping Coordinator
Tax Compliance Officer
Chief Financial Officer
Accounts Receivable Specialist
Supply Chain Manager
Managing Director
Operations Manager
Find the exact document you need
Minimalist Invoice
A concise, GST-compliant invoice template for Indian businesses that captures essential transaction details while maintaining simplicity.
find out more
Letter For Payment Reminder
A formal document used in Indian business practice to request payment of overdue amounts, serving as an official payment reminder and potential legal evidence.
find out more
Letter For Outstanding Payment
A formal payment demand document used in Indian jurisdiction to request settlement of outstanding payments, serving as both a payment reminder and potential legal evidence.
find out more
Letter For Bill Submission
A formal letter used in India for submitting invoices or bills to clients, complying with Indian commercial and tax laws.
find out more
Invoice For Sole Proprietor
An Indian law-compliant invoice template for sole proprietors, incorporating GST and other regulatory requirements specific to Indian business transactions.
find out more
Invoice For Personal Services
An Indian-compliant invoice document for personal services, incorporating GST and TDS requirements, service details, and payment terms.
find out more
Labour Invoice
An Indian-compliant billing document for labor services that includes work details, rates, taxes, and statutory requirements under Indian labor and tax laws.
find out more
Internet Invoice
A digital billing document compliant with Indian GST and e-commerce laws, used for online business transactions and digital commerce in India.
find out more
Gst Bill
A tax invoice document compliant with Indian GST regulations, serving as evidence of supply and enabling input tax credit claims.
find out more
General Invoice
A legally compliant commercial document issued in India that records sales transactions and includes mandatory GST and tax-related information.
find out more
Export Commercial Invoice
A legally required commercial document for Indian export transactions that details product specifications, pricing, and shipping arrangements for customs clearance and international trade compliance.
find out more
Electronic Invoicing Notification Letter
An official letter notifying business partners about e-invoicing implementation and compliance requirements under Indian GST laws.
find out more
Cover Letter For Invoice Submission
A formal business document used in India to accompany invoice submissions, providing essential context and payment details while ensuring compliance with local business documentation requirements.
find out more
Commercial Invoice Form
A standardized commercial invoice document compliant with Indian GST laws and trade regulations, used to record sales transactions and facilitate tax compliance.
find out more
Bill Ledger
A structured financial record-keeping document compliant with Indian accounting standards and regulations, documenting all business transactions chronologically.
find out more
Auto Repair Invoice
A legally compliant Indian auto repair invoice documenting vehicle services, parts, labor costs, and applicable GST, serving as both service record and payment evidence.
find out more
Work Receipt
An Indian legal document acknowledging work completion and payment receipt, compliant with local contract and tax laws.
find out more
Web Design Invoice
An Indian-compliant invoice document for billing web design services, including GST requirements and service details.
find out more
Vehicle Invoice
A legal document used in India for vehicle sales transactions, complying with motor vehicle laws and GST requirements, documenting ownership transfer and payment details.
find out more
Small Engine Repair Invoice
An Indian-compliant invoice document for small engine repair services, detailing repairs, parts, labor, and costs while meeting GST and consumer protection requirements.
find out more
Shop Receipt
A legally compliant Indian retail transaction document providing proof of purchase and tax information under Indian consumer protection and GST regulations.
find out more
Shipping Receipt
An Indian-jurisdiction shipping receipt documenting carrier's acceptance of goods for transportation, serving as proof of possession transfer and contract of carriage.
find out more
Simple Payment Receipt
An Indian law-compliant document acknowledging receipt of payment, containing transaction details and serving as official payment evidence.
find out more
Simple Rent Receipt
An Indian legal document acknowledging rent payment from tenant to landlord, used for tax purposes and HRA claims.
find out more
Services Quotation
A formal business document used in India that outlines proposed services, costs, and delivery terms, complying with Indian commercial and tax regulations.
find out more
Sales Invoice Receipt
An Indian tax-compliant document that serves as both an invoice and receipt for sales transactions, meeting GST requirements.
find out more
Sales Invoice
A legally compliant Indian sales invoice documenting the sale of goods or services, including GST requirements and payment details.
find out more
Sales Tax Invoice
A mandatory tax document under Indian GST law that records the details of a taxable supply of goods or services, including transaction particulars and applicable taxes.
find out more
Sales Receipt Form
A standardized Indian sales receipt document that records transaction details and tax information in compliance with GST regulations and consumer protection laws.
find out more
Receipt Book
A standardized Indian financial document for recording and acknowledging payments, compliant with local tax and financial regulations.
find out more
Plumbing Invoice
An Indian-compliant billing document for plumbing services, including itemized charges, GST calculations, and service details as per Indian tax regulations.
find out more
Cover Letter For Payment Of Invoice
A formal Indian business document accompanying invoice payments that details transaction information and serves as official payment notification.
find out more
Cover Letter For Bill Submission
A formal document used in India to accompany and introduce invoices or bills being submitted for payment, ensuring compliance with Indian commercial laws and GST regulations.
find out more
Cover Letter For Billing Statement
A formal Indian business document that accompanies billing statements, summarizing charges and payment terms while ensuring compliance with local financial regulations.
find out more
Professional Services Invoice
An Indian-compliant billing document for professional services, including GST and tax requirements, used to charge for professional fees and services rendered.
find out more
Quotation Doc
A formal commercial document under Indian law that details pricing and terms for goods or services, compliant with Indian commercial and tax regulations.
find out more
One Off Invoice
A legally compliant Indian invoice document for one-time transactions, incorporating GST requirements and standard commercial terms.
find out more
Invoice (Consultancy)
An Indian-compliant consultancy invoice document incorporating GST and TDS requirements, structured to meet all regulatory standards for professional service billing.
find out more
Billing Statement
A standardized financial document compliant with Indian GST laws that details transactions, charges, and payment requirements between a service provider and customer.
find out more
Grant Invoice
An Indian-compliant financial document for grant fund disbursement, incorporating necessary regulatory requirements and tax implications under Indian law.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)