Reference Check Authorization Form Template for Indonesia

A standardized authorization form compliant with Indonesian law, particularly the Personal Data Protection Law (PDP Law) and Employment Law, that enables employers to conduct thorough reference checks on potential employees. The document serves as formal consent from job candidates, allowing prospective employers to verify employment history, performance, and qualifications with previous employers and provided references. It includes specific provisions for data protection, scope of verification, and duration of authorization, ensuring compliance with Indonesian privacy regulations while facilitating necessary background verification processes.

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What is a Reference Check Authorization Form?

The Reference Check Authorization Form is a crucial document in the Indonesian employment landscape, designed to comply with the country's Personal Data Protection Law (PDP Law) and Employment Law. It is typically used during the final stages of the recruitment process, when an employer needs to verify a candidate's employment history, performance, and credentials. The form provides legal protection for all parties involved by clearly outlining the scope of authorization, data handling practices, and duration of consent. It should be implemented before initiating any reference checks and must include specific provisions required by Indonesian law regarding personal data protection and privacy rights. The document becomes particularly important in light of increasing focus on data protection and the need for transparent hiring practices in Indonesia.

What sections should be included in a Reference Check Authorization Form?

1. Personal Information: Candidate's full name, ID number, contact details, and current/previous employment information

2. Authorization Declaration: Clear statement of consent authorizing the potential employer to conduct reference checks

3. Scope of Authorization: Specific aspects the candidate authorizes to be verified (employment history, performance, character, etc.)

4. Duration of Authorization: Time period for which the authorization remains valid

5. Data Protection Notice: Statement regarding how personal information will be handled in compliance with Indonesian PDP Law

6. Signature Block: Space for candidate's signature, date, and witness signature if required

What sections are optional to include in a Reference Check Authorization Form?

1. Specific Exclusions: Section listing any specific information or previous employers that should be excluded from the reference check process

2. Additional Consents: Specific authorizations for checking criminal records, credit history, or other specialized background checks if relevant to the position

3. Release of Liability: Clause releasing previous employers and references from liability for providing information

4. International Data Transfer: Additional consent for cross-border transfer of personal data if the hiring company is multinational

What schedules should be included in a Reference Check Authorization Form?

1. List of References: Attachment containing names and contact information of specified references

2. Scope of Verification: Detailed list of specific information to be verified for each previous employment

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Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Download a Standard Reference Check Authorization Form

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What is a Reference Check Authorization Form?

What sections should be included in a Reference Check Authorization Form?

What sections are optional to include in a Reference Check Authorization Form?

What schedules should be included in a Reference Check Authorization Form?

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