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1. Purpose and Scope: Defines the purpose of these guidelines and their application within the organization
2. Authority and Eligibility: Specifies who is authorized to write recommendation letters and under what circumstances
3. Basic Requirements: Essential elements that must be included in every recommendation letter
4. Format and Structure: Standard format requirements including letterhead, dating, and signature specifications
5. Content Guidelines: Guidance on appropriate content, tone, and level of detail
6. Legal Considerations: Overview of legal requirements and restrictions, including privacy and defamation concerns
7. Ethical Guidelines: Standards for honest, fair, and objective recommendations
1. Academic Recommendations: Specific guidelines for academic recommendations, used when institution frequently provides educational references
2. Employment Recommendations: Specific guidelines for professional recommendations, used when organization regularly provides employment references
3. Digital Format Guidelines: Guidelines for electronic submission and digital signatures, used when organization allows digital recommendations
4. International Considerations: Additional guidelines for international recommendations, used when organization operates globally
5. Confidentiality Protocols: Detailed privacy procedures, used when handling sensitive or specialized recommendations
1. Template Letters: Sample templates for different types of recommendation letters
2. Checklist: Verification checklist for ensuring all required elements are included
3. Prohibited Content List: List of content that should not be included in recommendations
4. Authorization Form: Standard form for requesting and authorizing recommendation letters
Confidential Information
Letter of Recommendation
Professional Recommendation
Academic Recommendation
Recommender
Recipient
Subject
Digital Signature
Electronic Format
Guidelines
Organization
Personal Data
Professional Capacity
Reference Check
Sensitive Information
Template
Verification Process
Written Consent
Official Letterhead
Corporate Identity
Academic Institution
Professional Reference
Character Reference
Endorsement
Authority
Confidentiality
Privacy and Data Protection
Consent Requirements
Format Requirements
Content Standards
Legal Compliance
Ethical Standards
Verification Procedures
Document Retention
Electronic Submissions
Quality Control
Non-Discrimination
Liability Protection
Amendment Procedures
Review Process
Documentation Requirements
Professional Standards
Revocation and Withdrawal
Education
Financial Services
Healthcare
Technology
Manufacturing
Professional Services
Government
Non-Profit
Retail
Hospitality
Construction
Energy
Human Resources
Legal
Compliance
Senior Management
Academic Affairs
Training and Development
Recruitment
Personnel Administration
Corporate Governance
Quality Assurance
Human Resources Director
HR Manager
Department Director
Legal Counsel
Compliance Officer
Department Manager
Senior Executive
Academic Director
Principal
Dean
Program Coordinator
Training Manager
Recruitment Specialist
Personnel Administrator
Corporate Secretary
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