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Defamation Letter

Defamation Letter Template for Indonesia

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Defamation Letter

"I need a Defamation Letter in response to false statements posted about my restaurant business on social media platforms by a competitor on January 15, 2025, which has resulted in a 40% drop in customers; the letter should demand immediate content removal and a public apology."

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Document background
A Defamation Letter is a crucial legal instrument in Indonesian law used when an individual or organization's reputation has been damaged through false or malicious statements. This document is typically employed as the first formal step in addressing defamation before proceeding to litigation, incorporating elements from both criminal defamation (under KUHP Articles 310-321) and civil remedies (under KUHPer Article 1365). The letter should be used when there is clear evidence of defamatory statements that have caused demonstrable harm to reputation, business interests, or personal standing. It must comply with Indonesian legal requirements, including specific provisions for online defamation under UU ITE, and should clearly document the defamatory content, its impact, and specific demands for remedy. The document serves both as a formal warning and as potential evidence in subsequent legal proceedings if the matter remains unresolved.
Suggested Sections

1. Sender and Recipient Details: Full names, addresses, and contact information of both parties, including any legal representatives

2. Date and Reference Number: Formal letter dating and reference number for tracking purposes

3. Subject Line: Clear indication that this is a legal notice regarding defamation

4. Statement of Facts: Detailed description of the defamatory statements, including when, where, and how they were made

5. Legal Basis: Citation of relevant Indonesian laws regarding defamation, including specific articles from KUHP and/or UU ITE

6. Evidence of Harm: Description of actual damage to reputation, business, or personal life caused by the defamatory statements

7. Demands: Clear statement of required actions (retraction, public apology, removal of content, etc.) and timeline for compliance

8. Legal Consequences: Statement of intended legal action if demands are not met within the specified timeframe

9. Closing: Formal closing with signature block and details of legal representation if applicable

Optional Sections

1. Reference to Prior Correspondence: Include when there have been previous attempts to resolve the matter

2. Online Platform Details: Required when defamation occurred on social media or websites, including URLs and platform-specific information

3. Media Publication Details: Required when defamation occurred in print or broadcast media, including publication name, date, and page numbers

4. Witness Statements Summary: Include when there are third-party witnesses to the defamatory statements

5. Financial Impact Statement: Include when there are quantifiable financial losses due to the defamation

Suggested Schedules

1. Evidence Schedule A: Copies or screenshots of the defamatory statements

2. Evidence Schedule B: Documentation of damages (financial records, cancelled contracts, etc.)

3. Evidence Schedule C: Witness statements or affidavits (if applicable)

4. Evidence Schedule D: Previous correspondence related to the matter (if applicable)

5. Evidence Schedule E: Media coverage or public reactions to the defamatory statements (if applicable)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Legal Services

Media and Entertainment

Healthcare

Financial Services

Technology

Education

Retail

Professional Services

Hospitality

Public Relations

Non-Profit Organizations

Government Services

Relevant Teams

Legal

Public Relations

Corporate Communications

Executive Leadership

Human Resources

Brand Management

Risk and Compliance

Corporate Affairs

Media Relations

Relevant Roles

Legal Counsel

Public Relations Manager

Corporate Communications Director

Chief Executive Officer

Managing Director

Human Resources Director

Brand Manager

Reputation Manager

Media Relations Manager

Compliance Officer

Risk Manager

Corporate Secretary

Business Development Manager

Industries
Indonesian Criminal Code (KUHP) Articles 310-321: Defines criminal defamation, including both spoken (slander) and written (libel) forms, penalties, and defenses. Article 310 specifically criminalizes attacking someone's honor or reputation.
Law No. 11 of 2008 on Electronic Information and Transactions (UU ITE) Article 27(3): Governs online defamation and the distribution of electronic information containing defamatory content, with specific provisions for digital communications and social media.
Indonesian Civil Code (KUHPer) Article 1365: Provides basis for civil lawsuits in defamation cases, allowing victims to seek compensation for damages caused by unlawful acts (including defamation).
Law No. 40 of 1999 on the Press (Press Law): Regulates defamation cases involving media publications, including right of reply and correction procedures for published content.
Indonesian Constitution (UUD 1945) Article 28G: Protects individual rights to dignity, honor, and reputation, providing constitutional basis for defamation laws.
Supreme Court Regulation No. 1 of 2019: Provides guidelines for handling electronic evidence in court proceedings, relevant for online defamation cases.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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