Construction Material Release Form Template for Indonesia

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Key Requirements PROMPT example:

Construction Material Release Form

"I need a Construction Material Release Form for my Jakarta infrastructure project to document the transfer of standard construction materials (concrete and steel) from PT Supplier to our site, with planned regular releases starting March 2025."

Document background
The Construction Material Release Form is a crucial document in Indonesian construction projects, designed to meet requirements under Law No. 2 of 2017 (Construction Services Law) and related regulations. This document is essential when transferring construction materials from suppliers or warehouses to construction sites, providing a formal record of the transfer and ensuring compliance with national standards and safety requirements. It includes detailed material specifications, quality certifications, handling instructions, and authorized signatures from relevant parties. The form serves multiple purposes: documenting chain of custody, verifying material quality compliance, facilitating inventory management, and supporting project documentation requirements. It's particularly important for maintaining transparency and accountability in material handling processes while meeting Indonesian regulatory requirements for construction material management.
Suggested Sections

1. Material Release Reference Number: Unique identifier for the release form for tracking and documentation purposes

2. Date and Location: Date of material release and location of handover/pickup

3. Parties: Identification of releasing party (supplier/warehouse) and receiving party (contractor/site manager)

4. Project Details: Project name, reference number, and site location where materials will be used

5. Material Description: Detailed list of materials being released including quantities, units, and specifications

6. Quality Certification: Confirmation that materials meet required Indonesian National Standards (SNI) and quality specifications

7. Authorization: Signatures and details of authorized personnel approving the release from both parties

8. Transfer Confirmation: Acknowledgment of material receipt and condition verification

Optional Sections

1. Special Handling Instructions: Required when materials need specific handling, storage, or transportation requirements

2. Safety Data Sheets Reference: Needed for hazardous or regulated materials requiring special handling or storage

3. Third-Party Logistics Details: Include when external transportation company is involved in material delivery

4. Insurance Coverage: Required when high-value materials are being transferred or specific insurance requirements exist

5. Import Documentation Reference: Necessary for imported materials requiring customs clearance documentation

Suggested Schedules

1. Schedule A - Detailed Material Specifications: Comprehensive list of materials with technical specifications, standards compliance, and batch numbers

2. Schedule B - Quality Certificates: Copies of relevant quality certificates, SNI compliance documents, and test reports

3. Schedule C - Material Inspection Report: Pre-release inspection results and condition assessment of materials

4. Appendix 1 - Photo Documentation: Photographic evidence of material condition at time of release (if required)

5. Appendix 2 - Transportation Documentation: Delivery orders, vehicle details, and routing information when applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Construction

Infrastructure Development

Real Estate Development

Industrial Construction

Commercial Construction

Residential Construction

Mining Construction

Public Works

Transportation Infrastructure

Energy Infrastructure

Relevant Teams

Procurement

Quality Control

Site Operations

Logistics

Supply Chain

Project Management

Construction Operations

Warehouse Operations

Quality Assurance

Contract Administration

Relevant Roles

Project Manager

Site Supervisor

Procurement Manager

Quality Control Manager

Warehouse Supervisor

Construction Superintendent

Materials Engineer

Logistics Coordinator

Supply Chain Manager

Safety Officer

Contract Administrator

Project Engineer

Construction Manager

Inventory Controller

Quality Assurance Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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