The Rent Increase Letter is a crucial document in Hong Kong's property rental market, used when a landlord wishes to formally notify tenants of a rent increase for their leased property. This document must be prepared in accordance with Hong Kong's Landlord and Tenant (Consolidation) Ordinance, which requires sufficient notice periods and specific information to be provided to tenants. The letter typically includes details such as the current rent, proposed new amount, effective date, and any justification for the increase. It's commonly used at the end of fixed-term tenancy periods or when permitted by the existing lease agreement. The document serves both residential and commercial tenancies and must be carefully drafted to ensure legal compliance and maintain professional relationships with tenants.
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1. Letter Header and Date: Formal letterhead including sender's details and date of the notice
2. Recipient Details: Tenant's name and address of the rental property
3. Reference Information: Current tenancy agreement details including start date and reference numbers
4. Notice of Rent Increase: Clear statement of intention to increase rent
5. Current and New Rent Details: Specification of current rent, proposed new rent amount, and percentage increase
6. Effective Date: Date when the new rent will take effect, ensuring compliance with statutory notice periods
7. Payment Instructions: Updated payment details if relevant
8. Closing and Signature: Formal closing, landlord/agent signature and contact information
1. Justification for Increase: Explanation of reasons for the rent increase, such as market conditions or property improvements - used when a substantial increase is proposed
2. Changes to Additional Charges: Information about changes to management fees, utilities, or other charges - included if these are changing alongside the rent
3. Tenant's Rights Notice: Information about the tenant's legal rights regarding the increase - included in jurisdictions where this is required
4. Meeting Request: Invitation to discuss the increase in person - included for long-term tenants or significant increases
1. Rent Calculation Schedule: Detailed breakdown of the new rent calculation including any pro-rata adjustments
2. Market Comparison Data: Supporting information showing comparable rents in the area, if being used to justify the increase
3. Property Improvement Details: List of improvements made to the property if these are being cited as justification for the increase
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