The Intent Letter For Transfer To Another Branch is a crucial preliminary document used when an organization plans to transfer an employee between different branches. It is particularly relevant in Hong Kong's dynamic business environment, where companies often maintain multiple branches across different districts or regions. This document serves as an initial formal communication of the transfer intention, typically issued after preliminary discussions but before the final transfer agreement. It includes essential information such as the proposed timeline, position changes, and basic terms while complying with Hong Kong employment laws and regulations. The letter is designed to provide clear documentation of the transfer process initiation while allowing flexibility for subsequent detailed arrangements. It's commonly used in situations involving internal mobility, branch expansion, or organizational restructuring, and serves as a foundation for the formal transfer documentation that follows.

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Name, title, and address of the recipient

3. Subject Line: Clear indication that this is a Letter of Intent for Branch Transfer

4. Opening Statement: Formal opening and reference to any prior discussions

5. Employee Information: Current position, department, and length of service

6. Transfer Intent: Clear statement of intention to transfer, including proposed destination branch

7. Proposed Timeline: Expected timeframe for the transfer process

8. Preliminary Terms: Brief overview of key transfer conditions and any significant changes

9. Next Steps: Process outline and what to expect

10. Closing: Formal closing, signature block, and contact information