Employment Separation Form Template for Hong Kong

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Employment Separation Form

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Employment Separation Form

"I need an Employment Separation Form for a senior software engineer who has resigned voluntarily and will be leaving on March 15, 2025, with garden leave provisions and standard non-compete clauses for the technology sector in Hong Kong."

Document background
The Employment Separation Form is a crucial document used in Hong Kong to formalize and document the termination of employment relationships. It ensures compliance with Hong Kong's Employment Ordinance (Cap. 57) and other relevant employment legislation while providing a standardized process for handling employment separations. This document is required whenever an employment relationship ends, whether through resignation, termination, or mutual agreement. The form captures essential information including employee details, separation terms, final payment calculations, company property returns, and ongoing obligations. It serves as both a checklist for proper separation procedures and a legal record of the employment termination, helping protect both employer and employee interests.
Suggested Sections

1. Employee Information: Basic details including name, employee ID, position, department, and length of service

2. Separation Details: Type of separation (resignation/termination/mutual agreement), effective date, notice period details

3. Final Payment Information: Breakdown of final salary, leave pay, and other entitlements

4. Company Property: Checklist of company property to be returned (ID cards, keys, equipment, etc.)

5. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment

6. Acknowledgment: Signatures of employee, HR representative, and department head with date

Optional Sections

1. Garden Leave Arrangements: Include when employee is placed on garden leave during notice period

2. Non-Compete Reminder: Include when employee is bound by post-employment restrictions

3. Outstanding Loans/Advances: Include when there are outstanding loans or salary advances to be settled

4. Share Options/Awards: Include when employee has outstanding share options or awards

5. Severance Payment Calculation: Include in cases of redundancy or eligible termination scenarios

6. Exit Interview Summary: Include when an exit interview has been conducted

7. Handover Plan: Include when employee has critical responsibilities requiring formal handover

Suggested Schedules

1. Schedule 1: Final Payment Calculation: Detailed calculation of all final payments including salary, leave, bonuses, and deductions

2. Schedule 2: MPF Statement: Statement of MPF arrangements and final contributions

3. Schedule 3: Benefits Termination Schedule: Timeline and details of termination of various employee benefits

4. Appendix A: Handover Checklist: Detailed checklist of tasks, documents, and responsibilities to be handed over

5. Appendix B: Company Property Checklist: Detailed list of company property to be returned with condition notes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Banking

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Construction

Hospitality

Logistics

Real Estate

Media and Entertainment

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Finance

Payroll

Operations

Administration

Management

Relevant Roles

HR Director

HR Manager

HR Officer

Payroll Manager

Legal Counsel

Compliance Officer

Department Manager

Line Manager

Team Leader

Operations Manager

Finance Director

Company Secretary

Managing Director

Chief Executive Officer

Chief Human Resources Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Pitching Evaluation Form

A Hong Kong-compliant standardized form for evaluating business pitches and proposals with structured assessment criteria.

find out more

Vending Machine Contract

A Hong Kong law-governed contract template for vending machine installation and operation arrangements between operators and property owners.

find out more

Private Mortgage Agreement

A Hong Kong law-governed agreement creating a security interest in real property to secure a loan, detailing mortgage terms and parties' rights and obligations.

find out more

Recruiting Service Level Agreement

A Hong Kong law-governed agreement setting out terms and performance metrics for recruitment services, including service standards and compliance requirements.

find out more

Placement Confirmation Letter

A Hong Kong-compliant formal letter confirming employment terms and conditions following successful recruitment, preceding the full employment contract.

find out more

Employment Separation Form

A Hong Kong-compliant form documenting employment termination details and final settlement arrangements between employer and employee.

find out more

Employee Photo Release Form

A Hong Kong law-governed agreement obtaining employee consent for corporate use of their photographs while ensuring privacy law compliance.

find out more

Private Placement Agreement

A Hong Kong law-governed agreement for private offering of securities to selected sophisticated investors, outlining subscription terms and regulatory compliance requirements.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.