The Employee Reference Release Form is a critical document used in Hong Kong employment transitions when former employees need references for new employment opportunities. It serves as a formal authorization mechanism that complies with Hong Kong's Personal Data (Privacy) Ordinance and relevant employment laws. The document is typically used when an employee is seeking new employment or when a prospective employer requests employment verification and references. It includes specific provisions for information sharing, liability protection, and data privacy compliance. The form protects both the former employer and employee by clearly defining the scope of authorized information disclosure while ensuring compliance with Hong Kong's legal requirements regarding personal data protection and employment references.
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1. Header Information: Date, employer details, and employee details including full name, former position, and employment dates
2. Purpose Statement: Clear statement of the document's purpose - authorizing the release of employment references
3. Information Release Authorization: Specific details of what information the employee authorizes to be released, including performance, salary, job duties, etc.
4. Recipient Authorization: Details of who is authorized to receive the reference (specific companies or general authorization)
5. Release of Liability: Statement releasing the former employer from liability related to providing references in good faith
6. Data Privacy Consent: Specific consent under PDPO for processing and sharing personal data
7. Duration of Authorization: Time period for which the authorization remains valid
8. Signature Block: Space for employee signature, date, and witness signature
1. International Transfer Consent: Additional consent for transfer of personal data outside Hong Kong - required if references may be provided to overseas employers
2. Industry-Specific Disclosures: Additional authorizations for regulated industries (e.g., financial services, healthcare) where specific professional information needs to be disclosed
3. Reference Contact Preferences: Employee's preferences for how and when references should be provided
4. Revocation Process: Process for revoking the authorization - optional but recommended for longer-term authorizations
5. Chinese Translation: Parallel Chinese text of the form - recommended when the employee's first language is Chinese
1. List of Authorized Recipients: Optional schedule listing specific companies/individuals authorized to receive references, if not using general authorization
2. Approved Information Checklist: Detailed checklist of specific information items the employee authorizes for release, allowing for selective authorization
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Transportation
Real Estate
Media and Entertainment
Telecommunications
Government and Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Operations
Administration
Talent Acquisition
Employment Relations
Corporate Services
Personnel Management
Relevant Roles
HR Manager
HR Director
HR Officer
Hiring Manager
Recruitment Manager
Legal Counsel
Compliance Officer
Department Manager
Senior Executive
Operations Manager
Personnel Administrator
HR Business Partner
Employment Relations Manager
Talent Acquisition Specialist
Office Manager
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