The Employee Grievance Letter is a crucial document in Hong Kong's employment landscape that provides employees with a formal mechanism to raise workplace concerns. It serves as an official written record of complaints ranging from workplace conditions and interpersonal conflicts to discrimination or contract violations. The document must be drafted in accordance with Hong Kong employment law, particularly the Employment Ordinance (Cap. 57) and related legislation. When composing an Employee Grievance Letter, careful attention must be paid to factual accuracy, professional tone, and clear documentation of events, as this document may become important evidence in subsequent proceedings or investigations. The letter typically forms part of an organization's formal grievance procedure and represents a key step in seeking resolution for workplace issues through official channels.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Sender's Details: Full name, employee ID, department, and position of the employee
2. Recipient's Details: Name, title, and department of the person receiving the grievance (usually HR manager or immediate supervisor)
3. Subject Line: Clear identification that this is a formal grievance letter
4. Introduction: Brief statement identifying yourself and your position, and stating that this is a formal grievance
5. Grievance Description: Clear, factual description of the specific issue or complaint
6. Timeline of Events: Chronological outline of relevant events leading to the grievance
7. Impact Statement: Description of how the situation has affected you professionally and/or personally
8. Previous Actions Taken: Description of any informal attempts to resolve the issue
9. Requested Resolution: Clear statement of the specific outcome or remedy you are seeking
10. Closing Statement: Professional closing requesting a response within a reasonable timeframe
1. Witness Information: Include if there are witnesses to the events described who can corroborate your account
2. Legal Rights Reference: Include if specific Hong Kong employment laws or company policies have been violated
3. Union Representative Details: Include if you are being represented by a union in this grievance
4. Previous Correspondence Reference: Include if there have been previous written communications about this issue
5. Health and Safety Impact: Include if the grievance involves workplace safety or health issues
6. Confidentiality Statement: Include if the matter is sensitive and requires explicit confidential handling
1. Evidence Log: Chronological list of all supporting documents attached
2. Supporting Documents: Copies of relevant emails, communications, or other documentary evidence
3. Medical Reports: If applicable, any medical certificates or reports related to the grievance
4. Previous Complaints: Copies of any previous formal or informal complaints related to this issue
5. Witness Statements: Written statements from witnesses, if applicable
6. Relevant Company Policies: Copies of specific company policies relevant to the grievance
Find the exact document you need
Retail Invoice
A Hong Kong-compliant retail invoice documenting the sale of goods or services between a business and consumer, including transaction details and payment terms.
Download
Pre Employment Declaration
A Hong Kong-compliant declaration document where job candidates certify their employment eligibility and background information.
Download
Job Risk Assessment
A structured workplace safety assessment document compliant with Hong Kong's Occupational Safety and Health Ordinance that identifies and controls job-specific risks.
Download
General Invoice Form
A Hong Kong-compliant invoice template for recording commercial transactions and facilitating payment collection.
Download
Employment Declaration
A Hong Kong law-governed declaration document establishing and confirming key employment terms and conditions between employer and employee.
Download
Employee Request Letter For Transfer To Another Branch
A Hong Kong-compliant employee transfer request letter template for formally requesting internal branch transfers within an organization.
Download
Declaration For Dissertation
A Hong Kong-governed legal declaration confirming the originality and compliance of an academic dissertation, establishing rights and responsibilities between the student and institution.
Download
Basic Indemnity Form
A Hong Kong law-governed document establishing indemnification obligations between parties, defining terms for protection against specified losses or liabilities.
Download
Employment Agreement Form
Hong Kong-compliant employment agreement template establishing key terms and conditions between employer and employee.
Download
Evaluation Form
A Hong Kong-compliant evaluation form template for structured performance assessment and documentation.
Download
Employment Denial Letter
A formal letter compliant with Hong Kong employment law used to communicate the rejection of a job application to a candidate.
Download
Simple Retainer Agreement Consulting Services
A Hong Kong-governed agreement establishing terms for ongoing consulting services on a retainer basis between consultant and client.
Download
Abandonment Of Employment Letter
A formal letter under Hong Kong law documenting an employee's unauthorized absence and declaring employment abandonment.
Download
Asset Form For Employee
A Hong Kong law-governed form documenting the assignment and terms of use for company assets provided to employees.
Download
New Employee Contract
A Hong Kong law-governed employment contract establishing terms and conditions for new employees, compliant with local employment legislation.
Download
Self Employed Agreement Contract
A Hong Kong law-governed agreement establishing the terms and conditions between a company and an independent contractor, defining service scope and maintaining contractor independence.
Download
Job Endorsement Letter
A Hong Kong-compliant formal document that records and implements changes to existing employment arrangements, serving as an addendum to the original employment contract.
Download
Pre Employment Background Check Authorization Form
A Hong Kong-compliant authorization form for conducting pre-employment background checks while ensuring data privacy protection.
Download
Job Experience Letter
A formal document issued under Hong Kong law confirming an individual's employment history, positions held, and responsibilities with an organization.
Download
New Hire Feedback Form
A Hong Kong-compliant feedback form for gathering structured input from new employees about their initial employment experience and onboarding process.
Download
Employee Information Form
A Hong Kong-compliant form for collecting essential employee information, including personal details and employment data, in accordance with local employment and privacy laws.
Download
Employee Exit Clearance Form
A Hong Kong-compliant form documenting employee exit procedures, including clearances, handovers, and final settlements.
Download
Employee Clearance Letter
A Hong Kong-compliant document confirming an employee's completion of all exit procedures and obligations upon leaving the organization.
Download
Employment Verification Form
A Hong Kong-compliant form that officially verifies an individual's employment status, position, and related details with their current or former employer.
Download
New Hire Form
Hong Kong-compliant new hire documentation package including essential employment forms, declarations, and regulatory compliance documents.
Download
Vulnerable Person Risk Assessment
A Hong Kong-compliant risk assessment framework for evaluating and protecting vulnerable persons, including comprehensive risk evaluation and protective measure recommendations.
Download
Work Experience Confirmation Letter
A formal document under Hong Kong law that confirms an individual's employment history, positions held, and duration with an organization.
Download
Self Employed Consultant Invoice
A Hong Kong-compliant invoice template for self-employed consultants to bill clients for professional services rendered.
Download
Recommendation Letter For Immigration
A formal letter of support for immigration applications in Hong Kong, providing professional endorsement of an applicant's character and qualifications under Hong Kong immigration laws.
Download
Temporary Employment Agreement
A Hong Kong law-governed agreement establishing temporary employment terms between an employer and employee for a fixed duration.
Download
Recruitment Agency Agreement With Client
A Hong Kong law-governed agreement establishing terms for recruitment agency services, including placement terms, fees, and compliance requirements.
Download
Pay Back Contract
A Hong Kong law-governed agreement documenting terms for repayment of money between parties, including loan amount, interest, and repayment schedule.
Download
No Loan Agreement
A Hong Kong law-governed agreement that formally documents and confirms a financial arrangement is not a loan transaction.
Download
Leave Of Absence Letter From Employer To Employee
A formal employer-issued letter under Hong Kong law documenting approved extended leave from work, including terms and conditions of the absence.
Download
Job Recommendation Letter From Employer
A formal employment reference document compliant with Hong Kong employment laws, providing professional assessment of an employee's capabilities and performance.
Download
Employment Verification Letter For Terminated Employee
A Hong Kong-compliant formal letter confirming previous employment details and termination status for a former employee.
Download
Online Employee Evaluation Form
Hong Kong-compliant digital employee evaluation form with integrated performance metrics and data protection measures.
Download
Medical Declaration Form
A Hong Kong-compliant Medical Declaration Form for collecting and verifying patient medical information while ensuring data privacy and healthcare regulatory compliance.
Download
Letter Of Intent To Continue Studies
A formal declaration under Hong Kong law where a student commits to continuing their studies at an educational institution.
Download
Company Employment Certificate
A formal employment verification document issued under Hong Kong law, confirming an individual's employment status and details with a company.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)