Electronic Employee Handbook Acknowledgement Form Template for Hong Kong

The Electronic Employee Handbook Acknowledgement Form is a crucial document used when onboarding new employees or distributing updated handbooks to existing staff in Hong Kong. It serves as legal evidence that employees have received, read, and understood the company's policies, procedures, and expectations as outlined in the employee handbook. This document is designed to comply with Hong Kong's Employment Ordinance and Electronic Transactions Ordinance, ensuring that electronic acknowledgment carries the same legal weight as traditional paper-based signatures. It protects both employer and employee interests by clearly documenting the receipt and acceptance of company policies while adhering to local electronic transaction requirements.

1. Employee Information: Section identifying the employee name, employee ID, department, and position

2. Company Information: Legal name and address of the employing company

3. Acknowledgment Statement: Core statement confirming receipt, review, and understanding of the employee handbook

4. Electronic Delivery Consent: Statement confirming consent to receive the handbook electronically and agreement to electronic signature validity

5. Key Policy Confirmations: List of critical policies that the employee specifically acknowledges (e.g., confidentiality, code of conduct, IT policies)

6. Understanding Declaration: Employee's declaration that they understand handbook contents are not a contract and can be modified by the company

7. Signature Block: Electronic signature fields for employee and date, with any necessary electronic signature disclaimers