The Authorization Letter For Report Card is a crucial document within Hong Kong's educational system that facilitates the secure and authorized collection of student academic records. This document becomes necessary when parents or legal guardians cannot personally collect their child's report card and need to delegate this responsibility to another trusted individual. It serves as a formal authorization instrument that complies with Hong Kong's data protection laws and educational regulations, ensuring the confidential handling of student information. The letter typically includes comprehensive details about the student, the authorizing parent/guardian, and the authorized collector, along with specific validity periods and authentication requirements. This document is particularly relevant in situations involving working parents, overseas guardians, or circumstances where direct collection by the primary guardian is not feasible.

1. Letter Date: Current date of the authorization letter

2. School Details: Full name and address of the educational institution

3. Parent/Guardian Information: Full name, ID number, and contact details of the authorizing parent/guardian

4. Student Information: Full name, student ID, class/grade of the student whose report card is being authorized for collection

5. Authorized Person Details: Full name, ID number, and contact information of the person being authorized to collect the report card

6. Authorization Statement: Clear statement of authorization including the specific academic period/term of the report card

7. Validity Period: Specific dates during which the authorization is valid

8. Signature Block: Space for parent/guardian's signature and date