Denmark
Legal Templates
Security Deposit Refund Form

Security Deposit Refund Form Template for Denmark

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Security Deposit Refund Form

I need a basic Security Deposit Refund Form for a residential apartment in Copenhagen, where the tenant is moving out on March 1, 2025, and will receive a full refund with no deductions.

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What is a Security Deposit Refund Form?

The Security Deposit Refund Form is a critical document used in Danish property rental transactions when a tenancy agreement comes to an end. This form, governed by Danish rental legislation including the Lejeloven, provides a standardized method for processing security deposit returns. It is typically used within 14 days after the tenant vacates the property, documenting the condition of the property, any legitimate deductions, and the final refund amount. The form serves as both a calculation tool and a legal record, protecting the interests of landlords and tenants by clearly documenting the deposit refund process. It includes essential information about the property, parties involved, inspection results, and payment details, ensuring compliance with Danish housing regulations and providing a clear audit trail for the transaction.

What sections should be included in a Security Deposit Refund Form?

1. Property and Lease Information: Details of the rental property address and the original lease agreement reference

2. Tenant Information: Full name and contact details of the tenant(s), including future correspondence address

3. Landlord Information: Full name and contact details of the landlord or property management company

4. Deposit Details: Original deposit amount, date paid, and reference numbers

5. Property Inspection Results: Summary of the final inspection findings and comparison with initial condition report

6. Refund Calculation: Detailed breakdown of the deposit amount, any deductions, and final refund amount

7. Payment Information: Bank account or payment details for the refund transfer

8. Signatures and Date: Space for both parties to sign and date the form, confirming agreement to the refund terms

What sections are optional to include in a Security Deposit Refund Form?

1. Deductions Itemization: Detailed list of any deductions with specific amounts and reasons - include when there are deductions from the deposit

2. Dispute Notice: Section outlining any disputed items and the process for resolution - include when there is disagreement about deductions

3. Partial Refund Agreement: Terms for cases where only part of the deposit is being refunded immediately - include when there are pending issues

4. Third Party Claims: Information about any third-party claims against the deposit (e.g., utility companies) - include when applicable

5. Forwarding Instructions: Special instructions for forwarding the refund to a different address or account - include when tenant is moving abroad or has special requirements

What schedules should be included in a Security Deposit Refund Form?

1. Schedule A - Inspection Report: Detailed move-out inspection report with photos and condition assessments

2. Schedule B - Deduction Evidence: Copies of invoices, quotes, or other evidence supporting any deductions

3. Schedule C - Original Condition Report: Copy of the initial property condition report from move-in for comparison

4. Schedule D - Utility Final Readings: Final utility meter readings and outstanding bills if relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Student Housing

Social Housing

Property Investment

Facility Management

Relevant Teams

Legal

Property Management

Leasing

Operations

Finance

Compliance

Administrative

Customer Relations

Real Estate

Facilities

Relevant Roles

Property Manager

Leasing Manager

Real Estate Administrator

Housing Officer

Facility Manager

Legal Counsel

Tenant Relations Manager

Property Administrator

Real Estate Agent

Building Superintendent

Account Manager

Compliance Officer

Industries
Danish Rent Act (Lejeloven): The primary legislation governing residential tenancies in Denmark, including regulations on security deposits, their maximum amount (typically 3 months' rent), and the conditions for their return
Danish Act on Temporary Regulation of Housing Conditions (Boligreguleringsloven): Supplementary legislation that affects rental properties in regulated municipalities, including provisions that may impact the handling of security deposits
Danish Contract Law (Aftaleloven): General contract law principles that govern the agreement between landlord and tenant, including the formal requirements for valid contracts and legal documentation
Danish Consumer Protection Act (Forbrugeraftaleloven): Relevant when the tenant is renting for private residential purposes, providing additional protection regarding fair terms and conditions in the refund process
Danish Limitation Act (Forældelsesloven): Establishes time limits for claims related to security deposits and any disputes that may arise during the refund process
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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