Legal Templates
Direct Deposit Authorization Form

Direct Deposit Authorization Form Template for Denmark

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Key Requirements PROMPT example:

Direct Deposit Authorization Form

I need a bilingual (Danish-English) Direct Deposit Authorization Form for our Copenhagen office that complies with GDPR and includes options for splitting salary payments between two bank accounts, to be implemented by March 2025.

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What is a Direct Deposit Authorization Form?

The Direct Deposit Authorization Form is a crucial document used in Danish employment relationships to establish electronic salary payments. It is required whenever a new employee joins an organization or when an existing employee needs to change their bank account details for salary deposits. The form must comply with multiple Danish regulations, including the Payments Act, Financial Business Act, and GDPR requirements. It captures essential information such as employee details, bank account information, and formal authorization for automatic transfers. The document is designed to protect both employer and employee interests while facilitating efficient salary payments through the Danish banking system. This form can be particularly important for international employees working in Denmark, often including dual-language options for clarity.

What sections should be included in a Direct Deposit Authorization Form?

1. Employee Information: Essential personal details including full name, CPR number (Danish personal ID), and contact information

2. Bank Account Information: Details of the bank account for deposits including bank name, registration number (registreringsnummer), and account number (kontonummer)

3. Employer Information: Company details including company name, CVR number, and relevant department/payroll information

4. Authorization Declaration: Formal authorization statement permitting the employer to deposit funds into the specified account

5. Data Processing Notice: GDPR-compliant statement about how the personal and financial information will be processed and stored

6. Signature Block: Space for employee signature (wet signature or digital signature) and date

What sections are optional to include in a Direct Deposit Authorization Form?

1. Secondary Account Information: Optional section for specifying a secondary account for partial deposits, used when employee wants to split their salary between two accounts

2. International Bank Details: Section for IBAN and SWIFT/BIC codes, needed only for international bank accounts

3. Cancellation Terms: Optional section detailing the process for canceling or modifying the direct deposit authorization

4. Language Selection: Dual-language format (Danish/English) for international employees, include when form will be used for non-Danish speaking employees

What schedules should be included in a Direct Deposit Authorization Form?

1. Information Privacy Notice: Detailed appendix explaining how personal and financial data is handled, stored, and protected in compliance with GDPR

2. Bank Account Verification Form: Optional appendix that may be required by some employers to verify bank account ownership

3. Digital Signature Instructions: Appendix providing instructions for digital signature if the form is to be signed electronically through NemID/MitID

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant Industries

Banking and Financial Services

Healthcare

Manufacturing

Retail

Technology

Education

Government and Public Sector

Professional Services

Construction

Hospitality

Transportation and Logistics

Non-Profit Organizations

Energy and Utilities

Media and Entertainment

Agriculture

Relevant Teams

Human Resources

Finance

Payroll

Legal

Compliance

Operations

Administration

Employee Services

Global Mobility

Compensation and Benefits

Relevant Roles

HR Manager

Payroll Administrator

Finance Manager

HR Director

Payroll Manager

HR Coordinator

Financial Controller

HR Business Partner

Compensation and Benefits Manager

HR Administrator

Accounts Payable Specialist

HR Operations Manager

Finance Director

Employee Relations Manager

Payroll Specialist

Industries
Danish Payments Act (Lov om betalinger): Regulates payment services and electronic money in Denmark, including direct deposit arrangements and the rights and obligations of payment service providers and users
General Data Protection Regulation (GDPR): EU regulation implemented in Danish law governing the processing of personal data, including banking information and personal identifiers
Danish Financial Business Act (Lov om finansiel virksomhed): Regulates financial institutions and their services, including requirements for handling customer accounts and transactions
Danish Act on Electronic Signatures (Lov om elektroniske signaturer): Governs the legal validity and use of electronic signatures in documents and forms
Danish Contracts Act (Aftaleloven): Provides the legal framework for formation and validity of contracts, including authorization forms
Danish Money Laundering Act (Hvidvaskloven): Contains requirements for financial institutions regarding customer identification and verification when setting up payment arrangements
Danish Payroll Tax Act (Kildeskatteloven): Regulates the payment of wages and salaries, including requirements for electronic payment methods
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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