Remote Access and Mobile Computing Policy Template for Denmark

A Remote Access and Mobile Computing Policy sets clear rules for how employees can safely connect to company systems and data from outside the office. In Denmark, where flexible work arrangements are common under the Danish Working Environment Act, these policies help organizations protect sensitive information while enabling productive remote work.

The policy outlines security requirements for laptops, smartphones, and remote connections, ensuring compliance with Danish data protection laws (GDPR and Databeskyttelsesloven). It typically covers authentication methods, approved devices, encryption standards, and what to do if equipment is lost or stolen. Companies use it to balance workplace flexibility with cybersecurity needs.

Implement a Remote Access and Mobile Computing Policy when your Danish organization starts offering work-from-home options or needs to manage staff accessing company systems outside the office. This becomes especially crucial when handling personal data covered by GDPR and Databeskyttelsesloven, or when employees regularly use mobile devices for work.

The policy proves essential during company expansion, when onboarding remote workers, or after security incidents involving mobile devices. It's particularly valuable for organizations in Copenhagen's tech sector, healthcare providers handling patient data, and financial services firms where employees need secure access to sensitive information while traveling or working remotely.

• Basic Remote Access Policy: Covers fundamental security requirements for home office setups and VPN connections, ideal for small Danish businesses
• Enterprise Mobile Device Policy: Comprehensive rules for company-owned and BYOD devices, including detailed GDPR compliance measures
• Cloud Access Security Policy: Focuses on secure access to cloud services and SaaS applications, common in Copenhagen's tech startups
• Healthcare Remote Access Policy: Specialized version with extra security controls for patient data under Danish healthcare regulations
• Hybrid Work Security Policy: Combines remote access and on-site security protocols, popular among Danish organizations with flexible work arrangements

• IT Managers: Create and maintain the Remote Access and Mobile Computing Policy, set technical requirements, and monitor compliance
• Data Protection Officers: Review policy alignment with Danish GDPR requirements and Databeskyttelsesloven
• Remote Workers: Follow security protocols when accessing company systems from home or while traveling
• HR Departments: Communicate policy updates and ensure employee acknowledgment during onboarding
• External Contractors: Comply with security measures when accessing company networks from outside locations
• Legal Teams: Ensure the policy meets Danish workplace regulations and data protection standards

• Device Inventory: List all company-issued and personal devices that need remote access to company systems
• Security Assessment: Map current network infrastructure and identify potential vulnerabilities in remote connections
• Data Classification: Determine which types of data employees access remotely and their GDPR sensitivity levels
• Authentication Methods: Choose appropriate multi-factor authentication tools that meet Danish security standards
• Technical Requirements: Document minimum security specifications for devices, VPNs, and encryption protocols
• Emergency Procedures: Plan responses to security breaches, lost devices, and unauthorized access attempts
• Training Needs: Outline required security awareness training for remote workers

• Scope Statement: Clear definition of covered devices, users, and network resources
• GDPR Compliance: Specific measures for protecting personal data under Danish data protection laws
• Access Controls: Authentication requirements and authorization levels for remote system access
• Security Standards: Minimum security requirements for devices, networks, and encryption
• User Obligations: Employee responsibilities and acceptable use guidelines
• Incident Response: Procedures for reporting security breaches and lost devices
• Enforcement: Consequences for policy violations under Danish employment law
• Review Process: Schedule for policy updates and compliance assessments

A Remote Access and Mobile Computing Policy often gets confused with an IT and Communication Systems Policy, but they serve different purposes in Danish organizations. While both address technology use, their scope and focus differ significantly.

• Scope of Coverage: Remote Access policies specifically target off-site system access and mobile device security, while IT and Communication policies cover all technology use, including in-office systems
• Security Focus: Remote Access policies emphasize external network security and device encryption, while IT policies address broader technology usage rules and internal network management
• GDPR Compliance: Remote Access policies detail specific data protection measures for remote work scenarios, while IT policies cover general data handling across all systems
• Risk Management: Remote Access policies target mobile-specific threats like lost devices or unsecured networks, while IT policies address general cybersecurity risks