The Time Off Request Form is a crucial document used in German workplaces to manage and document employee leave requests in compliance with German labor laws. It is required whenever an employee wishes to take planned time off, whether for annual leave, special leave, or other types of absence. The form must comply with the Federal Leave Act (Bundesurlaubsgesetz) and related employment regulations, while also adhering to company policies and, where applicable, works council agreements. It typically includes sections for employee information, leave dates, type of leave, current leave balance, and approval signatures. This document serves as an official record for payroll processing, leave tracking, and legal compliance purposes, and helps organizations maintain proper documentation of all approved absences.
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1. Employee Information: Essential employee details including name, employee ID, department, and direct supervisor
2. Leave Request Details: Specific information about the requested time off including start date, end date, and number of days
3. Type of Leave: Category of leave being requested (annual leave, special leave, etc.) with appropriate checkboxes
4. Current Leave Balance: Statement of employee's current leave entitlement and remaining days
5. Contact During Leave: Optional contact information during the leave period
6. Handover Information: Brief description of any critical tasks or responsibilities that need attention during absence
7. Signatures: Space for employee signature, date, and supervisor approval
1. Medical Certificate Attachment: Section for attaching medical certificates, required for sick leave requests
2. Special Circumstances: Section for explaining extraordinary leave requests or special considerations
3. Travel Information: For companies requiring travel details during leave periods, especially for extended leaves
4. Works Council Approval: Required for companies with works councils or when collective agreements require such approval
5. Replacement Coverage: Details of who will cover critical duties during absence, relevant for key positions
1. Leave Calculation Sheet: Detailed breakdown of leave days, including public holidays and weekends if relevant
2. Company Leave Policy: Reference document outlining company's leave policies and procedures
3. Handover Checklist: Standardized list of items to be handled before taking leave
4. Emergency Contact Form: Optional form for providing emergency contact details during leave period
Relevant legal definitions
Annual Leave
Working Days
Leave Year
Statutory Holidays
Special Leave
Sick Leave
Maternity Leave
Parental Leave
Care Leave
Educational Leave
Replacement Worker
Direct Supervisor
Approval Authority
Leave Balance
Carryover Days
Notice Period
Emergency Leave
Unpaid Leave
Works Council
Core Working Hours
Handover Period
Leave Entitlement
Working Days
Leave Year
Statutory Holidays
Special Leave
Sick Leave
Maternity Leave
Parental Leave
Care Leave
Educational Leave
Replacement Worker
Direct Supervisor
Approval Authority
Leave Balance
Carryover Days
Notice Period
Emergency Leave
Unpaid Leave
Works Council
Core Working Hours
Handover Period
Leave Entitlement
Clauses
Personal Information
Leave Request Details
Leave Type Declaration
Notice Period Compliance
Leave Balance Verification
Approval Process
Handover Requirements
Contact Information
Return to Work
Documentation Requirements
Data Protection
Emergency Contact
Works Council Rights
Leave Cancellation
Medical Certification
Leave Request Details
Leave Type Declaration
Notice Period Compliance
Leave Balance Verification
Approval Process
Handover Requirements
Contact Information
Return to Work
Documentation Requirements
Data Protection
Emergency Contact
Works Council Rights
Leave Cancellation
Medical Certification
Relevant Industries
Manufacturing
Technology
Healthcare
Financial Services
Retail
Education
Public Sector
Professional Services
Construction
Hospitality
Transportation
Energy
Telecommunications
Non-Profit
Media and Entertainment
Relevant Teams
Human Resources
Administration
Payroll
Legal
Compliance
Employee Relations
Operations
Management
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Team Leader
Supervisor
HR Manager
HR Administrator
Payroll Specialist
Employee Relations Manager
Office Manager
Administrative Assistant
Project Manager
Staff Member
Worker's Representative
Compliance Officer
Legal Counsel
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