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Request Acceptance Letter

Request Acceptance Letter Template for Germany

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Key Requirements PROMPT example:

Request Acceptance Letter

I need a Request Acceptance Letter in German law for accepting a software development proposal from TechCorp GmbH, confirming our agreement to their proposed timeline starting March 1, 2025, and including specific mention of the milestone payment schedule they outlined in their original request dated January 15, 2025.

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Document background
The Request Acceptance Letter is a crucial document in German business transactions, used when formally accepting a previous proposal, offer, or request. This document type is particularly important in German commercial law as it creates legal certainty and serves as evidence of contract formation. The letter must comply with the formal requirements of the German Civil Code (BGB) and Commercial Code (HGB), particularly regarding the clarity of acceptance and proper business communication. A Request Acceptance Letter typically includes specific references to the original request, clear acceptance language, and any relevant terms or conditions. It's commonly used in both domestic German business transactions and international commerce involving German entities, serving as a crucial link in the chain of contract formation and business documentation.
Suggested Sections

1. Sender Details: Full legal name and address of the accepting party, including any relevant business registration numbers

2. Date and Place: Current date and location of writing, which is important for legal validity under German law

3. Recipient Details: Full name and address of the party who made the original request/offer

4. Reference Line: Clear reference to the original request/offer including its date and any reference numbers

5. Subject Line: Clear indication that this is an acceptance letter (Annahmeerklärung)

6. Acceptance Statement: Explicit and unambiguous statement of acceptance of the request/offer

7. Timeline Confirmation: Confirmation of any agreed-upon deadlines or timeframes

8. Closing: Formal closing statement, signature block, and company details as required by German law

Optional Sections

1. Additional Terms: Any additional terms or conditions that are being added to the acceptance, if allowed by the original request

2. Performance Details: Specific details about how and when the accepted request will be fulfilled, if not already covered in the original request

3. Contact Person: Designation of specific contact person for further communication, if necessary

4. Legal Requirements: Additional legal statements required for specific types of transactions or regulated industries

5. Payment Terms: Confirmation or clarification of payment terms if relevant to the acceptance

Suggested Schedules

1. Original Request Document: Copy of the original request being accepted, attached for reference

2. Authorization Documentation: If required, documents proving the signatory's authority to accept on behalf of the company

3. Specific Requirements: Any specific forms or documents required by the nature of the transaction or industry regulations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Professional Services

Retail

Technology

Financial Services

Construction

Healthcare

Education

Logistics

Real Estate

Energy

Telecommunications

Automotive

Consulting

International Trade

Relevant Teams

Legal

Procurement

Sales

Business Development

Operations

Administration

Compliance

Contract Management

Commercial Operations

Project Management

Relevant Roles

Legal Counsel

Contract Manager

Business Development Manager

Procurement Manager

Sales Director

Chief Executive Officer

Managing Director

Operations Manager

Commercial Director

Project Manager

Department Head

Administrative Officer

Compliance Officer

Account Manager

Business Unit Leader

Industries
German Civil Code (Bürgerliches Gesetzbuch - BGB) Sections 145-157: Core provisions governing contract formation, including offer and acceptance, interpretation of contracts, and general principles of contractual declarations
German Civil Code (BGB) Section 126: Regulations regarding written form requirements and electronic signatures in contractual communications
German Commercial Code (Handelsgesetzbuch - HGB) Section 346: Standards for commercial transactions and business practices between merchants, including interpretation of commercial communications
UN Convention on Contracts for International Sale of Goods (CISG) Articles 18-22: International rules governing acceptance of offers in international commercial contracts (relevant if international parties are involved)
German Civil Code (BGB) Section 130: Rules regarding the effectiveness of declarations of intent, including when written communications become legally effective
German Civil Code (BGB) Section 241a: Provisions regarding unsolicited goods and services, affecting how acceptance must be explicitly communicated
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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