Payment Acceptance Letter Template for Germany

The Payment Acceptance Letter is a critical business document used when formal acknowledgment of payment receipt is required under German law. It is commonly used in commercial transactions where clear documentation of payment settlement is necessary for legal and accounting purposes. The letter serves multiple purposes: it confirms receipt of payment, specifies whether the payment constitutes full or partial settlement, and can include releases or reservations of rights. Subject to German Civil Code (BGB) requirements, particularly §§ 781-782 regarding debt acknowledgment, the document provides legal certainty and protection for both paying and receiving parties. The Payment Acceptance Letter is especially important in complex business transactions, debt restructuring scenarios, or when dealing with significant payment amounts where formal documentation is essential.

1. Sender Details: Full legal name, address, and contact information of the party issuing the letter

2. Recipient Details: Full legal name, address, and contact information of the party to whom the letter is addressed

3. Date: Date of the letter issuance

4. Reference Line: Clear reference to the underlying obligation or invoice number

5. Subject Line: Clear indication that this is a Payment Acceptance Letter

6. Payment Acknowledgment: Explicit statement accepting the payment amount and confirmation of receipt

7. Payment Details: Specific details of the payment received, including amount, date, and method of payment

8. Settlement Statement: Clear statement whether this payment represents full or partial settlement of the obligation

9. Signature Block: Space for authorized signature, name, and title of the sender